Scheduling Coordinator - Lake Mary, FL

Valor Environmental•Lake Mary, FL

About The Position

Valor Environmental is seeking a Scheduling Coordinator to join its team in Lake Mary, Florida. The company describes a client-focused culture rooted in trust, integrity, professionalism, and excellence, and provides environmental, safety, quality assurance, and energy solutions. The coordinator schedules and supports field services, maintains records and work documentation, assists with billing and purchase-order coordination, and communicates with internal managers, field crews, and clients.

Requirements

Associate of Arts or Associate of Science degree, or equivalent experience.
At least 2 years of experience working in a multitasking administrative role.
Proficiency in Microsoft Office, Excel, and Outlook.

Nice To Haves

Knowledge of Google Docs, Streets & Trips (Routing), NetSuite, and/or other accounting software.

Responsibilities

Maintain constant communication with internal managers, field services managers, and clients.
Schedule and coordinate daily and weekly maintenance for field crews in designated regions.
Receive, input, and retain records of Environmental Field Services work.
Review Work Quality Sheets accurately and promptly, including approvals and related data entry.
Assist Field Services Managers and field crews with training and tracking Work Quality Sheets to ensure records are accurate and submitted on time each day.
Keep accurate records of proposals for the designated region.
Ensure pricing is correct for billing purposes, including fee schedules.
Coordinate with field staff to confirm client Purchase Orders are assigned before work is performed.
Use NetSuite to manage client information and submit Valor Purchase Orders.
Perform other tasks and duties as assigned.