Scheduling and Logistics Specialist

Rincon Consultants, Inc•San Diego, CA

14d•$68,000 - $98,000•Hybrid

About The Position

Rincon Consultants is seeking a Scheduling and Logistics Specialist to coordinate and schedule field staff resources across the company as part of the Project Services team. The role ensures field staffing needs are identified, scheduled, communicated, and tracked, matching qualified and available personnel with project needs while maintaining accurate schedules, staffing information, and resource forecasts. It also supports field staff onboarding, safety readiness, equipment coordination, and other operational needs related to field deployments. Working under the direction of the Project Services Manager, the position focuses primarily on field staff scheduling, resource coordination, and day-to-day staffing support. As experience and proficiency develop, the role may take on greater responsibility for scheduling processes, resource planning, reporting, and other Project Services functions. The role may offer a hybrid work setup, combining office and remote work as business needs evolve. Candidates who live within 50 miles of a Rincon office may be prioritized. Eligible California office locations are Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. This is a full-time position with a base salary range of $68,000–$98,000, plus a benefits program. Compensation is based on internal equity and job-related knowledge, skills, and experience; depending on experience, compensation for more senior candidates may exceed the posted range. Employment offers are conditioned on successful completion of a pre-employment drug screening. Employees who may be assigned to federal projects are subject to further drug testing, including screening for cannabinoids, in accordance with applicable federal regulations.

Requirements

Bachelor's degree in business administration, project management, environmental science, or a related field, or an equivalent combination of education and experience.
At least 3 years of experience in scheduling, staffing coordination, resource coordination, project coordination, and field operations.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple schedules, projects, and competing priorities simultaneously.
Strong communication and interpersonal skills.
Ability to work effectively with Project Managers, field staff, service line leadership, and internal support teams.
Strong problem-solving skills and ability to respond effectively to last-minute changes and scheduling needs.
Proficiency with Microsoft Office and ability to learn and maintain scheduling, staffing, and project management systems.

Nice To Haves

Experience in environmental consulting, engineering, construction, or a similar professional services environment.
Familiarity with environmental consulting, fieldwork, or field safety requirements.

Responsibilities

Coordinate and schedule field staff assignments, availability, and upcoming fieldwork as part of the Project Services team.
Maintain a centralized, current schedule of field staff assignments and availability.
Receive and track staffing requests from Project Managers and project teams, and coordinate staffing solutions.
Match field staff to project needs based on availability, qualifications, experience, location, and project requirements.
Monitor project schedules to anticipate staffing needs and identify potential resource constraints.
Communicate staffing assignments, schedule changes, conflicts, and availability to Project Managers, field staff, and service line leadership.
Identify scheduling conflicts or gaps early and work with project teams to develop solutions.
Maintain accurate records and tracking tools for field staff scheduling and resource allocation.
Identify scheduling trends, recurring challenges, hiring needs, and opportunities to improve scheduling processes.
Provide regular scheduling updates to Project Managers and service line leads.
Prepare and distribute the weekly field staffing schedule to appropriate service lines and project teams.
Maintain accurate information about field staff locations and assignments to support emergency response and operational needs.
Maintain current field staff availability, qualifications, and skills information; support staff selection, onboarding, utilization monitoring, and workforce planning.
Confirm required training, certifications, and personal protective equipment; track renewals, support pre-deployment checks and incident follow-up, and help account for field staff during major events.
Coordinate equipment reservations, maintenance, calibration, travel, lodging, storage, and other deployment needs, identifying shortages or conflicts.
Communicate responsively with field staff, update qualification and training records, identify development gaps, and support feedback and permanent-hire considerations.
Track staffing utilization, availability, demand, and scheduling trends; provide regular reports and improve standardized tools, procedures, efficiency, and responsiveness.