Scheduling & Administrative Coordinator

Cassia•Burnsville, MN

2d•$25 - $30•Onsite

About The Position

Regent at Burnsville, a Cassia community in Burnsville, Minnesota, is hiring a full-time, benefits-eligible Scheduling & Administrative Coordinator to support daily nursing department operations. The role combines staffing and scheduling coordination, health unit administrative support, and nursing supply management. The coordinator works closely with nursing leadership and staff to help ensure they have the resources and support needed to provide safe, compassionate resident care. The position may occasionally work on the floor as needed. Available schedules include days from 7:00 AM to 3:30 PM and on-call days from 6:00 AM to 8:00 PM. The wage range is $25–$30 per hour, depending on experience. The community is a 150-bed independent and assisted living campus. Regent at Burnsville is part of Cassia, a nonprofit, mission-driven senior care organization.

Requirements

High school diploma or equivalent required.
Strong computer skills, including proficiency with Windows-based applications and electronic medical records.
Excellent communication, customer service, organizational, and time management skills.
Ability to manage confidential information and multitask in a fast-paced environment.
Ability to lift up to 50 pounds.
Flexibility to assist with scheduling needs, including on-call hours.

Nice To Haves

1–2 years of prior staffing, scheduling, or healthcare administrative experience.
Experience as a Health Unit Coordinator (HUC) or a relevant health information certification.
CNA or CMA certification and clinical experience.
Experience with supply management or inventory coordination.

Responsibilities

Coordinate nursing department staffing and scheduling, maintaining master schedules, daily staffing assignments, and replacement coverage for open shifts.
Support recruitment by interviewing candidates for open CNA and HHA positions.
Track employee attendance, continuing education, and required training programs; assist with disciplinary documentation as needed.
Work on the floor as needed.
Enter physician orders accurately and maintain electronic medical records and census information.
Coordinate resident medical appointments and transportation.
Provide customer service and administrative support to residents, families, staff, and visitors.
Monitor, order, receive, and maintain adequate inventory of nursing supplies, equipment, and resident care products.
Distribute and restock nursing supplies, medications, oxygen, tube feeding products, and other essential items throughout the community.
Maintain organized nursing supply storage areas, medication rooms, and receiving spaces.
Monitor rental agreements for tube feeding pumps and coordinate additional supply purchases as needed.
Collaborate with nursing leadership and staff to support daily operations and resident care.
Perform additional duties and responsibilities as assigned.

Benefits

Competitive pay with experience-based raises.
Tuition assistance and student loan forgiveness (site-specific).
Generous paid time off (PTO).
403(b)/401(k) with employer match.
Medical, dental, vision, disability, and life insurance for full-time employees.
Employee Assistance Program with free confidential counseling and coaching for employees and family members.
Employee discount program.
Pet insurance.
Employee meal discounts.
Access to an on-site snack and drink shop.