Scale Operator/AGG Admin

Permian Basin Materials•Slaton, TX

About The Position

The Mobile Scale Clerk operates the scale for loaded trucks leaving the facility, ensuring trucks are safe and within weight restrictions and that customer tickets and inventory levels are correct. The role also supports customer service, ticketing and billing, cash handling, inventory coordination, site safety documentation, and office operations. The position works with the Operations Manager, loader operator, field technicians, sales staff, truck vendors, customers, and corporate personnel. It may also provide dispatching and sales-office coverage, deliver parts, tickets, and supplies, and assist with field projects. The work environment ranges from a normal office to outdoor operating sites with construction equipment, variable noise and vibration, building materials, dust, and dirt. The role includes exposure to extreme heat and cold and occasional wet, muddy, or slippery conditions.

Requirements

High school diploma or equivalent.
Microsoft Office applications experience required.
Valid driver's license required.
Must be drug free.
Able to lift, carry, push, or pull up to 20 pounds, with lifting or carrying from floor to 3–5 feet occasionally and handling up to 20 pounds frequently.
Able to stand or walk for extended periods, with occasional sitting; climb ladders occasionally; and use hands, fingers, and feet to operate heavy construction machinery.
Able to travel safely on foot and operate machinery over uneven terrain or in confined spaces.
Able to see, hear, and respond to verbal, visual, and written instructions and moving heavy construction machinery.
Able to wear required protective equipment, including a hard hat, safety glasses, high-visibility clothing, steel-toed boots, and gloves.
Able to work continually in extreme hot and cold weather and occasionally in wet, muddy, and slippery conditions.

Nice To Haves

One year of relevant office administration experience preferred.
Bilingual English/Spanish preferred.

Responsibilities

Operate the weight-station scale and ticket trucks to ensure they leave the facility at safe and legal weights.
Generate customer sales tickets, set up jobs in the tracking system, and respond to customer inquiries about available products and prices.
Transmit tickets to corporate daily using Integra and Paperstream software and send hard-copy tickets to corporate at month-end.
Set up trucking vendors and enter new trucks into the computer for ticketing.
Coordinate daily with the Operations Manager and loader operator regarding material inventory information.
Receive, annotate, and process payments for COD accounts; maintain records for daily cash accounts and prepare daily deposits.
Balance and handle the petty cash box daily.
Assist field technicians with bi-annual material sampling.
Ensure site visitors receive and have documented Site-Specific Safety Training, and notify appropriate site personnel when visitors arrive.
Maintain files of MSHA documentation needed for inspections.
Order office safety equipment (PPE) and supplies.
Maintain an orderly work environment and help clean the scale house, including sweeping floors, taking out trash, and cleaning restrooms.
Assist with daily dispatching and fill in for sales-office functions, including handwritten tickets, tracking trucks, and assisting with vendor invoices.
Pick up and deliver parts to sites as needed, confirming ordered parts.
Assist Sales Field Tech with large projects by communicating with truck vendors to clarify directions or coordinates, truck counts, and customer information.
Deliver tickets and supplies to open scale locations when needed and bring collected tickets to Accounts Receivable.
Perform other duties as directed.
Follow the Permian Basin Materials Code of Conduct, company policies, and safety policies; greet and assist callers and the public professionally.