Sample Room Coordinator

TileBar•Dallas, TX

5d•Onsite

About The Position

TileBar is seeking a detail-oriented, highly organized Sample Room Coordinator to manage and maintain the sample room in its Dallas showroom. The role supports residential and trade clients, showroom staff, and internal teams by keeping product samples cataloged, tracked, stocked, and readily accessible. The coordinator helps ensure an efficient sample management process that supports sales and delivers a premium customer experience in a fast-paced, design-driven environment. The position includes receiving, organizing, inspecting, documenting, and distributing samples; maintaining inventory records and reports; keeping the sample room and displays clean, organized, and visually appealing; and following safety and company procedures for handling and storing samples. The coordinator collaborates with showroom and internal teams, assists with showroom and sales-related tasks as needed, and represents TileBar with professionalism and a service-oriented approach. Success is also assessed against TileBar’s standards for accountability, collaboration, organizational mindset, adaptability, and judgment.

Requirements

High school diploma required.
Experience in sample coordination, inventory management, or a similar role in a showroom, design, manufacturing, or product-related environment.
Strong organizational skills and attention to detail and accuracy when tracking and managing inventory.
Proficiency with inventory management systems or software for cataloging and tracking samples.
Excellent communication and interpersonal skills for working with internal teams, clients, and external stakeholders.
Ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
Familiarity with basic safety procedures and regulations for handling different types of samples.
Ability to lift up to 50 lbs. for sample movement and showroom maintenance.
Weekend availability required.

Nice To Haves

Additional education or certifications in inventory management, logistics, or a related field.

Responsibilities

Receive, catalog, and organize product samples to keep them accessible.
Maintain an accurate inventory system that tracks sample movement, availability, and distribution.
Monitor sample stock, request replenishments, and optimize storage.
Maintain records of sample activity in tracking systems and databases.
Generate reports on sample utilization, inventory levels, and discrepancies.
Keep the sample room clean, organized, and visually appealing.
Update displays and sample presentation areas to showcase products effectively.
Inspect incoming and outgoing samples for quality and report issues or discrepancies to the appropriate teams.
Follow safety protocols for handling and storing samples, including specialized or fragile materials, and comply with company guidelines and industry best practices.
Work with showroom staff and internal teams to uphold brand standards and exceed client expectations.
Assist with additional showroom and sales-related tasks as needed.
Represent TileBar professionally and positively, and contribute to a friendly, knowledgeable, service-driven culture.