Sample Management Coordinator

Avantor•Malvern, PA

2d•$21 - $23•Onsite

About The Position

The Sample Management Coordinator reports to the Territory Area Manager and works closely with Avantor’s Advanced Laboratory Services professionals to support customers through customized laboratory work and research protocols. The role coordinates and handles high volumes of retain materials and samples, including receiving, inventory management, labeling, storage, processing, and shipment. It also supports compound-processing workflows, operates and maintains laboratory equipment, and keeps required records in accordance with established procedures, safety requirements, SOPs, and regulatory guidelines. The position is located in Malvern, Pennsylvania, and follows a Monday–Friday schedule from 7:00 a.m. to 3:30 p.m.

Requirements

High school diploma or GED.
At least 2 years of experience in customer service, inventory replenishment, or material handling.
2–3 or more years of experience in a laboratory environment, including sample handling and equipment operation.
Strong organizational skills and attention to detail, with the ability to manage large sample volumes.
Ability to prioritize tasks, meet deadlines, and self-manage in a fast-paced environment.
Strong communication skills and ability to collaborate effectively with internal teams and customers.
Professional, customer-facing demeanor and excellent customer service skills.
Commitment to safety and quality, with strict adherence to protocols, policies, and procedures.
Ability to lift up to 50 lbs.

Nice To Haves

Bachelor’s degree.

Responsibilities

Coordinate retain materials by receiving, ordering, tracking inventory, and dispatching materials across internal teams.
Manage high-volume frozen materials requiring immediate attention, ensuring proper handling and storage on dry ice.
Label, codex, and barcode samples, including batches of 500 or more, and maintain frozen storage and traceability for approximately 2 million samples throughout all stages.
Store materials in designated freezer locations according to research requirements.
Monitor inventory levels, communicate supply needs proactively, and place and receive orders in a timely manner.
Coordinate with onsite teams regarding materials, inventory, and workflow status.
Follow PPE requirements and procedures for retain materials.
Perform compound-processing workflows, including vial checking, weighing, and preparing solutions from dry powders.
Aliquot solutions into appropriate containers based on assay requirements, then label and distribute them to stakeholders.
Archive compounds, vials, and solution tubes according to inventory management SOPs.
Prepare domestic and international shipments in compliance with SOPs and regulatory guidelines.
Manage sample imports and exports in alignment with trade compliance requirements.
Receive incoming shipments, log them into internal systems, store them under appropriate conditions, and notify recipients.
Support high-volume incoming retains daily and frequent outgoing shipments weekly.
Operate, maintain, and calibrate laboratory equipment, including balances, automated storage systems, and liquid handling devices.
Maintain laboratory notebooks, testing records, and worksheets according to established procedures.
Perform other duties as assigned.