Sales & Rental Coordinator

ML Holdings Company•Brighton, CO

9d•$65,000 - $75,000•Onsite

About The Position

The Sales & Rental Coordinator supports the efficient coordination of equipment sales, rentals, transportation, invoicing, and related activities across the Sales, Parts, and Service departments. This position uses sound judgment, analysis, and initiative to resolve issues, maintain accurate information, and recommend practical solutions. The coordinator serves as a key liaison among branch personnel, drivers, vendors, and internal departments.

Requirements

High school diploma or GED required
Strong organizational skills with the ability to manage multiple priorities, maintain accurate records, a strong customer-service orientation.
Proficiency with Outlook, Excel, and business systems used for invoicing, reporting, scheduling, and recordkeeping.

Nice To Haves

additional college education preferred
Knowledge of heavy construction equipment preferred
Previous experience coordinating trucking vendors, equipment transportation, dispatching, rentals, sales support, or a related function preferred

Responsibilities

Prepare and process rental and sales invoices accurately and on schedule.
Coordinate equipment and miscellaneous ordering in support of sales and rental activity.
Provide rental-to-sale conversion spreadsheets to sales team when requested.
Send daily pricing information for the sales team.
Process discount applications associated with negotiated contracts.
Assist sales personnel with identifying suitable equipment for rental needs.
Complete required OEM reporting for equipment sold or rented.
Maintain accurate equipment fleet files and supporting documentation.
Provide occasional backup telephone coverage when call rollover occurs.
Coordinate rental and sales deliveries for customers, vendors, and branch personnel.
Communicate load schedules and status updates to drivers, branch personnel, and other stakeholders.
Work with branch personnel to arrange and schedule loads requiring special consideration.
Obtain and evaluate external hauling quotes and coordinate services with approved transportation vendors and support companies.
Manage purchase orders/documentation for external hauling services.
Prepare customer invoicing from start to finish including rental, trucking, fuel, and damages.
Process external vendor paperwork accurately and promptly to support timely accounts-payable processing.
Serve as the primary liaison between Sales and the Shop for equipment readiness and availability.
Manage a high volume of email and telephone communication while providing responsive internal and external customer service timely.
Perform other related duties as assigned by management.