Sales Operations & Executive Support

Givens Talent • Chesapeake, VA

10d • $95,000 - $120,000 • Onsite

About The Position

Our Sales Operations & Executive Support position serves a critical dual-function role supporting both the Sales Operations and the President of the company. This role requires a highly organized, proactive, and detail-oriented professional who can manage competing priorities, has a strong sales foundation, and who can help drive organizational efficiency all while providing high-level executive support to the President. In this role you will be visible, your impact will be measurable, and your contributions will drive results that impact the entire company.

Requirements

• 5-7 years of experience in sales administration, executive assistant, operations support or related roles
• Strong analytical skills with the ability to build dashboards, track KPIs, and create sales forecasting
• Ability to work onsite from operations in Chesapeake, Virginia and travel to other company locations as needed
• Excellent written and verbal communication skills with ability to collaborate effectively among cross-functional teams
• Reliable, self-motivated, and able to work independently with minimal supervision
• Bachelor's degree in business administration, Logistics, Supply Chain, Sales or related field

Nice To Haves

• Experience within transportation, logistics, warehousing, distribution, or supply chain industries strongly preferred
• Experience supporting senior executives or business leaders strongly preferred

Responsibilities

• Maintain CRM data integrity and enforce company CRM usage standards
• Monitor pipeline activity, sales process compliance, and customer data accuracy
• Support CRM reporting, dashboard management, and KPI tracking
• Assist sales leadership with forecasting reports and sales analytics
• Prepare recurring sales reports, dashboards, and executive summaries
• Track key sales metrics including pipeline activity, close rates, revenue performance, and customer trends
• Compile operational and sales performance data for leadership meetings
• Support ad hoc reporting requests from sales leadership and executive management
• Ensure adherence to established sales processes and documentation standards
• Coordinate onboarding activities for new sales team members
• Maintain sales support documentation, templates, and process workflows
• Support sales meeting preparation, agendas, presentations, and follow-up actions
• Track commitments, deliverables, and accountability items resulting from sales meetings
• Assist with customer data management, proposal coordination, and sales documentation
• Coordinate communication between sales, operations, customer service, and leadership teams
• Serve as a trusted liaison between the President and internal/external stakeholders
• Manage and coordinate the President’s calendar, meetings, and scheduling priorities
• Prepare meeting agendas, reports, presentations, and supporting materials
• Coordinate travel arrangements, itineraries, and expense reporting as needed
• Manage executive correspondence and communications professionally and confidentially
• Track action items, deadlines, and strategic initiatives on behalf of the President
• Follow up with department leaders to ensure timely completion of commitments
• Maintain organizational alignment on key initiatives and priorities
• Organize leadership meetings and executive planning sessions
• Record meeting notes and distribute follow-up items when appropriate

Benefits

• Medical, dental and vision insurance
• 401(k) retirement plan with company contribution
• Company paid life and short-term disability insurance
• Paid Time Off (PTO) & 10 Paid Holidays
• Employee events and activities throughout the year
• Employee Assistance Program (EAP)
• Opportunities for advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level