Executive Operations Support

Elara Caring•Rocky Hill, CT

2d•Hybrid

About The Position

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place. At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there’s no place like home, and that’s why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their journey of health, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as a Executive Operations Support. Being a part of something this great starts by carrying out our mission every day through your true calling: developing an amazing team of compassionate and dedicated healthcare providers. To continue to be an industry pioneer in delivering unparalleled care, we need a Executive Operations Support with commitment and compassion. Are you one of them? If so, apply today!

Requirements

Bachelor’s degree preferred, or High School Diploma/GED with a minimum of 5+ years of progressive experience supporting senior leadership, operations, or complex administrative functions.
Minimum of 5+ years of relevant experience supporting senior leaders, with demonstrated experience coordinating operational initiatives and managing complex administrative functions.
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word, with the ability to build executive-level presentations, reports, and dashboards.
Strong Excel skills, including the ability to manage data sets, create reports, and present operational insights in a clear and organized format.
Demonstrated ability to coordinate complex meetings, projects, and operational activities across multiple teams or locations.
Strong attention to detail and ability to manage confidential and sensitive information with discretion.
Professional presence and ability to work effectively with senior leaders and cross-functional teams.
Strong problem-solving skills with the ability to adapt in a fast-paced operational environment.
Must have a dependable vehicle, a valid driver’s license, and current auto insurance in accordance with the laws of the State.
Travel 25%

Responsibilities

Provide advanced operational and administrative support to clinical leadership, ensuring smooth coordination of priorities, meetings, and initiatives across the clinical operations footprint.
Prepare polished, executive-ready presentations, reports, and briefing materials using Microsoft Office applications, including PowerPoint, Excel, and Word.
Utilize advanced Excel proficiency to organize, analyze, and present operational and business data in a clear and actionable format.
Develop and distribute recurring operational reports and business data updates on a consistent cadence to support leadership visibility and decision-making.
Develop clear, concise communication drafts for organizational updates, leadership communications, and operational messaging.
Coordinate complex calendars, leadership meetings, and operational reviews across multiple teams and locations.
Plan and coordinate leadership meetings, town halls, and operational discussions, including agenda development, preparation of materials, and follow-up on action items.
Support clinical leadership with project coordination, tracking timelines, deliverables, and strategic initiatives to ensure progress and accountability.
Anticipate leadership needs by proactively preparing materials, summaries, and presentations in advance of key meetings and discussions.
Coordinate travel arrangements for clinical leadership and travel as requested to support leadership meetings, operational reviews, and clinical operations initiatives.
Manage and reconcile leadership expense reports in a timely and accurate manner in accordance with organizational policies.
Serve as a key coordination point between clinical leadership, operational teams, and cross-functional departments to ensure alignment and effective communication.
Monitor and track action items and operational priorities to ensure timely completion and follow-through
Maintain organized records, reports, and documentation to support operational efficiency and leadership decision-making.
Identify opportunities to streamline processes and improve operational efficiency for the clinical leadership team.