Executive Operations Support Specialist

Population Services International • Washington, DC

10d • $69,000 - $103,000 • Remote

About The Position

The Executive Operations Support Specialist will serve as the primary administrative and staff resource for the HXP CEO, PSI President and the senior teams of both, facilitating seamless coordination within and between the leaders and the boards of directors for HXP and its controlled entities. Reporting jointly to and acting under the direction of the HXP CEO and PSI President, plays a key role in supporting executive priorities and enhancing organizational effectiveness.

Requirements

• Proven experience providing senior-level administrative and operational support to organizational leaders.
• Knowledge of non-profit board governance processes and best practices.
• Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments.
• Eagerness to learn, adapt, and shape this inaugural staff-level role within a growing organization like HXP.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Able to maintain complete confidentiality for sensitive issues and information.

Nice To Haves

• Notarial credential, preferred.

Responsibilities

• Support the executive meeting cadence, which includes scheduling, preparing agendas, tracking decisions, and handling follow-up communications to ensure seamless execution.
• Collaboration with HXP and PSI leaders to optimize the scheduling of engagements, travel plans, and formal communications, ensuring these activities align with the organization’s strategic priorities.
• Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation.
• Works closely with the HXP external General Counsel to ensure compliance with governance protocols, required filings, and board-related processes.
• Act as an internal communications champion for the HXP CEO and PSI President, liaising with internal and external communication teams across HXP and its controlled entities.
• Identify and recommend communication opportunities to elevate the visibility of the leaders, ensuring messaging consistency and engagement.
• Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities to support alignment and collaboration across the group.
• Supports cross-entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals.
• Lead or contribute to special projects, process optimization efforts, and strategic initiatives as assigned, ensuring measurable outcomes and enhanced efficiency within the CEO’s and President’s offices.

Benefits

• Comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit.
• Competitive leave package.
• Compressed work week (in some offices).
• Learning management system offers hundreds of courses, hosts org-wide trainings, offers Great Manager/Leader trainings, as well as a mentorship program for all staff levels.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed