Executive Support Specialist

VitalCaring Group•Dallas, TX

2d•Onsite

About The Position

Office Coordinator / Executive Support Specialist – Dallas, TX At VitalCaring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We’re looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit. What Makes This Opportunity Different High-visibility role serving as the face of the VitalCaring Dallas Home Office Opportunity to work closely with executive leadership and support company-wide operations Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors Based onsite at the VitalCaring Home Office in Dallas, TX

Requirements

High school diploma or equivalent required.
Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
Professional communication skills with a collaborative and service-focused approach.
Ability to work independently while building strong cross-functional relationships.
Strong attention to detail, urgency, and accountability.
Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred.
Experience in executive support, office administration, hospitality, operations coordination, or corporate office management.
Strong customer service mindset with polished communication and interpersonal skills.
Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail.
Comfortable supporting high-touch employee and visitor experiences in a professional office environment.
Strong organizational and follow-through skills with a proactive, solutions-oriented approach.
Experience with Concur, SharePoint, Visio, or similar business systems highly preferred.
Notary Public certification preferred or willingness to obtain certification.

Responsibilities

Serve as the face of the VitalCaring Dallas Home Office.
Support executive leadership.
Manage office operations.
Enhance employee experience.
Coordinate company-wide initiatives.
Coordinate executive calendars, travel arrangements, meetings, presentations, and office events.
Support high-touch employee and visitor experiences.
Keep operations running smoothly.
Create exceptional experiences.
Bring professionalism and positivity to every interaction.