Accounting Operations and Executive Support Professional

Optomec Inc•San Francisco, CA

3h•$95,000 - $110,000•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Accounting Operations & Executive Support Professional to support the CEO with day-to-day operational and financial activities. This role requires a strong accounting background, experience with financial reporting, and the ability to coordinate with outsourced accounting teams. The ideal candidate will also support tender and proposal response activities, assist with board package preparation, shareholder meeting activity and identify process improvements to enhance operational efficiency and reporting accuracy.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
Minimum 3–5 years of accounting, finance, or business operations experience.
Strong understanding of financial reporting and accounting principles.
Ability to support executive-level operations and strategic initiatives.
Strong analytical, organizational, and communication skills.
Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Experience working with outsourced accounting or bookkeeping providers preferred.
Experience preparing executive or board-level reporting materials is a plus.
Financial reporting and analysis
Process improvement and operational efficiency
Executive support and project coordination
Tender and proposal response support
Board package preparation
Vendor and outsourced accounting coordination
Strong attention to detail and problem-solving capabilities
Experience using QuickBooks accounting software.
Familiarity with inventory management operations and inventory controls.
Ability to support inventory reporting, tracking, and reconciliation activities.

Responsibilities

Assist the CEO with day-to-day operational, financial, and administrative activities.
Support the preparation and coordination of tender and proposal responses.
Review, analyze, and assist with financial reporting and accounting documentation.
Coordinate with outsourced accounting providers to ensure timely and accurate financial processes, including QuickBooks management and reconciliation activities.
Assist in the preparation of board meeting materials, presentations, and board packages.
Monitor accounting workflows and recommend process improvements where necessary.
Maintain financial records, inventory tracking processes, and ensure compliance with company policies and procedures.
Assist with budgeting, forecasting, and financial analysis activities.
Support month-end and year-end close activities in coordination with external accounting partners.
Prepare reports, spreadsheets, and operational summaries for executive management and board.
Maintain confidentiality of financial and business information.
Provide general operational and administrative support as required.