Events Student Assistant

University of Texas at Austin

21h•Onsite

About The Position

This position provides consistent support for sales administration and community marketing efforts. The assistant will help ensure timely follow-up on inquiries, professional communication with partners and customers, and organized coordination of small community events. By handling routine administrative and event logistics tasks, this role allows professional staff to focus on relationship-building, strategy, and program development, while improving responsiveness and overall community engagement.

Requirements

Currently enrolled as a UT Austin student in good academic standing
Available to work 6-10 hours per week with some flexibility for events
Customer service mindset, with ability to interact courteously with campus partners, community members and event clients
Organizational skills and attention to detail
Reliable and punctual
Professional demeanor
Interest in sales, marketing, events, hospitality or communications as a career development opportunity

Nice To Haves

Familiarity with basic marketing outreach
Experience working in a fast paced or service environment

Responsibilities

Draft, send, and track follow-up emails to prospects, partners, and customers for the Texas Union and Hogg.
Prepare and update price quotes, simple proposals, and basic sales documents using standard templates.
Maintain contact lists and CRM/spreadsheet records (e.g., logging interactions, updating status, tracking deadlines).
Monitor shared inboxes, route inquiries appropriately, and ensure timely responses.
Help maintain event and program information on websites, calendars, and community listings.
Conduct light research on community partners, organizations, and potential outreach opportunities.
Assist in planning small community events.
Coordinate event checklists, timelines, and confirmations (rooms, A/V, catering, signage, materials).
Be onsite the day of events to assist with setup, check-in, wayfinding, and breakdown, and serve as a friendly point of contact.
Maintain organized digital files and shared folders related to sales and events.
Prepare simple reports or summaries (e.g., event attendance, follow-up lists, outreach metrics).
Perform other related duties as assigned in support of sales and community engagement goals.