Sales & Marketing Coordinator

Washington Duke Inn & Golf Club•Durham, NC

5d•$22 - $22•Onsite

About The Position

This full-time position is responsible for supporting the sales and catering team with daily administrative functions. The role requires a working knowledge of the product, sales office functions, and the ability to coordinate the flow of paperwork. The Sales & Marketing Coordinator will also develop interdepartmental relationships and compose/prepare correspondence accurately and quickly. Key daily duties include managing various documents, preparing sales kits, typing contracts, coordinating travel, and providing administrative support to the Executive Club Manager.

Requirements

2-4 years’ experience in catering, sales/service, event service management or related field.
Familiarity and superior skill with software programs, specific but not limited to; Microsoft Word, Microsoft Excel, and Delphi.
Ability to prioritize workload and meet deadlines.
Developed English skills both written and orally.

Responsibilities

Report to work dressed in proper attire and on time following proper clock in/out procedure.
Maintain a crisp and polished professional appearance.
Support the sales and catering team with administrative functions daily.
Maintain a working knowledge of the product and familiarity with all sales office functions.
Maintain the working knowledge of the filing system and coordination of the flow of paperwork.
Develop an understanding of the function of all other hotel departments and foster interdepartmental relationships.
Compose and prepare Sales and other delegated correspondence accurately and quickly.
Proofread all other correspondence to be ready for review and signature.
Coordinate distribution of all memos, correspondence, and other materials generated by the Sales and Catering Department.
Answer, screen, and qualify all incoming phone calls for the Sales Department.
Maintain an office supply inventory, order and organize supplies while maintaining budget.
Prioritize the daily workload accurately to successfully meet deadlines.
Manage daily duties including reader board, packet review, packet distribution, resumes, menus, dietary cards, divisional weekly schedule, amenities, in-house blocks, leads/turn down entries for catering, calling for guarantees, routing add-ons, revised and late event orders, and maintaining the banquet event order binder.
Prepare and assemble sales information kits and information for current/potential clients.
Type and distribute contracts and proposals.
Coordinate all Sales travel and tradeshow support.
Assist the Executive Club Manager two days a week with administrative support.
Support and adhere to all hotel policies and procedures.
Handle additional duties and responsibilities as assigned by the Sales team.

Benefits

401 (k)
401 (k) Matching
Medical, Dental, and Vision benefits
Additional Supplemental Coverages Offered - Short Term Disability, Long Term Disability, Critical Illness
Paid Time Off
Holiday Pay for 8 holidays
Birthday pay
Employee Assistance Program
Complimentary Employee Meal
Onsite Parking