Sales & Events Manager

Stagecoach Inn & Restaurant•Salado, TX

6h•Onsite

About The Position

For its 150 year history, the Stagecoach Inn has welcomed Texas travelers with a penchant for small towns, state history and hometown watering holes. The Stagecoach Inn and Restaurant are an architectural time capsule. With 48 guest rooms, 5 indoor event spaces, and an expansive pool and outdoor pavilion, the hotel will continue to be a gathering place for people from near and far. The Sales & Events Manager ensures exceptional customer service and internal communication through a group or event’s entire lifecycle, from generating or receiving a lead till the group or event has departed and receives its final bill. This includes duties such as client communication, planning every detail an event, creating food and beverage menus with the F&B team, lead generation & community involvement, being available for property tours, and coordinating details & expectations with team members.

Requirements

Some restaurant experience and interest in or knowledge of beer, wine, and liquor
Experience in a fast-paced, team oriented, fine dining restaurant is preferred
Ability to professionally represent hotel and restaurant
Must be able to work nights and weekends as required by the business
Minimum of two years of hotel/restaurant/venue experience in a high-volume, fast paced environment.
Event planning and coordination experience preferred
High school graduate or GED. Some college or technical education preferred

Nice To Haves

Event planning and coordination experience preferred
Some college or technical education preferred

Responsibilities

Coordinate site visits & property tours with potential clients
Responsible for the entire sales process: prospecting (inside & outside), lead response, negotiating, contracting, and ensuring all contractual obligations are upheld by all parties
Communicate expectations with the operations teams
Schedule familiarization trips for meeting professionals
Host Site Visits
Responsible for achieving all sales goals
Oversee the entire master calendar of events
Responsible for scheduling & planning Stagecoach-hosted community events in conjunction with F&B colleagues
Filing system to keep track of: Invoices, Receipts, Finalized Contracts, Final Proposals, Deposit Slips, Copy of Checks
Client Payment Schedule: Payment reminders sent to client to track and collect all scheduled deposits
Payments: Send deposit reminders/ invoices, Responsible for holding payments until deposits are made in a timely manner, Make deposits at the bank, Follow up regarding receipt of payment with Director of Sales / Marketing, Send client payment receipts
Schedule Tastings: Share final menu selection with F&B leaders
Staffing: Schedule, confirm, and oversee contract labor for event staffing
Monitor RSVP list for hosted events
Vendors: Establish relationships with potential vendors
Create floor plans: For client review, For maintenance and staff working the event
Final guest count from client & appropriate billing to support final numbers
BEO creation and distribution to all departments within the hotel
Final payment: Send final payment invoice to client, Deposit payment, Send final payment receipt to client
Menu research, curation, and development in conjunction with F&B leaders
Check in rental inventory
Checklist of items brought in by client
Print out BEO for the staff working the event
Help set up the event space / verify floor plan diligently
Communicate with and meet the vendors at load in
Work the floor (Front and Back of House)
Tend to the client
Tend to guests
Provide clear and detailed event planning and execution documentation (BEOs, diagrams, etc.) for management, set up and service team
Manages on-site events as needed
Manage guest list and seating charts for the client
Ensure the event is running smoothly and communication between all pertinent departments is cohesive
Keep the staff committed to the timeline created for proper service
Maintaining Food & Beverage integrity as served
Proposes new ideas to improve event planning
Perform other duties as directed and assigned