Sales Events Coordinator (Coordinator/a de Eventos de Ventas)

Azul Hospitality•Portland, OR

1d•$21 - $25•Onsite

About The Position

The Sales Events Coordinator provides clerical, secretarial, and administrative support to the Director of Sales & Marketing and the Sales Department, helping the hotel meet and exceed forecasted revenue goals. The role supports sales efforts with group, corporate, and leisure prospects and helps present the hotel brand as innovative and new. It also provides client and hotel support, handles correspondence and records, coordinates appointments and meetings, prepares sales materials, and assists with small-group meeting logistics and event documentation. The position contributes to product quality and a distinctive guest experience through positive interactions, attention to the hotel's appearance, and effective communication with other departments. It may also involve guest inquiries, safety and security procedures, reporting hazards or maintenance issues, and other reasonable duties assigned by supervisors. The role is based at Moxy Portland in Portland, Oregon. The posting lists full-time/part-time position types and an hourly salary range of $21.00–$25.00.

Requirements

High school diploma or equivalent education.
Good verbal, written, and electronic communication skills.
Considerable knowledge of complex mathematical calculations and computer programs.
Excellent leadership capability and customer-relations skills.
Detail orientation and strong organizational and communication skills.
Intermediate computer skills and basic computational ability.
Ability to analyze and anticipate user needs and ensure appropriate tools are provided at the property level.
Ability to work effectively with internal and external customers, using patience, tact, and diplomacy, and to collect accurate information to resolve conflicts.
Knowledge of basic Windows OS, MS Office, PMS, PBX, key systems, and POS.
Ability to work independently and demonstrate self-direction.
Ability to travel occasionally as needed.
Ability to speak, read, write, and understand the primary language used in the workplace.
Ability to provide and maintain a valid driver's license, as the position may require operation of motorized and electric vehicles.
Regular attendance and attendance at scheduled training sessions and meetings.
Ability to meet the described physical demands, including sitting at a desk for up to eight hours per day, walking and standing, lifting up to 45 pounds as needed, and performing the listed movement, sensory, and office-equipment tasks.

Nice To Haves

Bachelor's degree.
Sales & Marketing experience.
Prior experience in an administrative role.

Responsibilities

Assist the Director of Sales and/or Sales Managers in selling the hotel to group, corporate, and leisure prospects.
Provide administrative and clerical support to the Director of Sales & Marketing and the Sales & Marketing team.
Handle incoming and outgoing correspondence and maintain department filing systems and records.
Arrange appointments and meetings for sales managers.
Prepare meeting packets and other Sales & Marketing materials.
Track office supplies and place orders as needed.
Support clients by processing leads, investigating hotel and preferred guest program issues, and obtaining or sending collateral materials.
Follow up on outstanding responses; call, fax, and email clients; and respond to requests.
Handle logistics for small-group meetings for key clients.
Generate reports and compile statistical information as requested.
Prepare and submit purchase orders according to hotel procedures.
Assist with BEOs, group resumes, room blocks, and related materials.
Notify clients of key dates, including cut-off dates and payment deadlines.
Promote product quality and a distinctive guest experience, maintain the hotel's appearance, and interact positively with guests and staff.
Develop and maintain interdepartmental relationships and open communication to support efficient information transfer.
Assist with guest inquiries, follow company and safety/security policies, and report maintenance problems, hazards, accidents, or injuries.
Perform other duties as assigned by managers or supervisors.