Part-Time Sales Department Administrative Assistant
About The Position
The Hospitality Sales Administrative Assistant's responsibility is primarily to assist the Hospitality Sales Representatives manage and grow their client base. This is a Part-time position working 24 hours per week (flexible on established set schedule and hours). Job duties include performing various administrative tasks, placing orders, gathering information, and communicating with customers and various internal departments. The daily activities will include gathering required information and documents for submitting jobs, creating spreadsheets, and the preparation and mailing of sales literature. The position also requires taking an active role in maintaining positive customer relations.
Requirements
- 2 years related experience and/or training, or equivalent combination of education and experience
- Excellent verbal and written communication skills
- Proficient in use of a personal computer including Microsoft office applications
- Ability to be a self-starter
- Ability to be organized and multi-task
- Must be able to work in a team environment
- A demonstrated commitment to safety is a condition of employment.
Nice To Haves
- Associate Degree or 2 years related experience and/or training.
Responsibilities
- Placement of orders
- Gather and verify job information such as payment method, ship method, artwork, supplies, client accounting needs and delivery date
- Generate and maintain reports and data
- Send Thank You cards and tracking information to customer
- Assist supervisor and sales representatives with general customer service questions within department
- Assist with the preparation and mailing samples and answering incoming calls when all representatives in the department are completing other tasks and cannot answer the phone
- Assist other sales assistants as needed
- Working extensively with system to manage daily tasks, enter and update customer information as well as generating customer call sheet, compiling and managing design reports and requests
- Safely perform physical demands as indicated below
- Perform these and other duties as assigned by supervisor or appropriate management personnel
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
