Part-time Administrative Assistant

Sinclair Supply•Edmonton, AB

8d•Onsite

About The Position

Sinclair Supply Ltd. is seeking an Administrative Assistant to join their team in Edmonton North. This role is integral to the team and involves a variety of administrative and clerical duties. The company has a strong culture focused on respect, kindness, humility, and mutual support, emphasizing work-life balance and employee growth.

Requirements

Certificate from a college program, six months to one year of related experience, or an equivalent combination of education and experience.
Experience in operating multi-line phone systems and ability to learn new phone systems.
Strong interpersonal and customer service skills.
Strong organizational and time management skills.
Exceptional attention to detail.
Ability to understand and follow written and verbal instructions.
Ability to interact effectively with a diverse range of individuals at all organizational levels.
Strong interpersonal skills with the ability to manage priorities and workflow effectively.
Minimum typing speed of 45 words per minute.
Team-oriented mindset with a high level of dedication to improving team performance.
Flexibility, adaptability, and enthusiasm for working in a dynamic, changing environment.
Excellent written and verbal communication skills.
Professional appearance and demeanor.
Ability to perform a variety of clerical functions and basic accounting procedures.

Responsibilities

Compose and distribute routine correspondence as required.
Reception breaks, lunch and vacation coverage.
Perform general clerical duties including, but not limited to, warranty administration, filing, photocopying, scanning, faxing, and mailing as required.
Organize and maintain the filing system; file correspondence and other records.
Complete and reconcile bank deposits as required.
Demonstrate a high level of professionalism when handling confidential and sensitive issues.
Collect ship tickets, make necessary changes (e.g., adding freight costs, additional charges, and purchase order numbers), and invoice ship tickets.
Examine all cash sale invoices to verify full payment, conduct reconciliations, manage queues, and handle batching.
Manage sales-related queues, including open orders and bid maintenance.
Establish and maintain positive and efficient working relationships with key operations stakeholders, as well as internal and external team members.
Monitor and assist with cancelled orders and credit returns.
Perform other related duties as assigned by management.