Part Time Administrative Assistant

UHY International•Kalamazoo, MI

19h•Onsite

About The Position

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.

Requirements

High School Diploma (or GED or High School Equivalence Certificate)
1 – 2 years of relevant experience
Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Nice To Haves

Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

Responsibilities

Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
Coordinate office supplies and equipment, ensuring availability and functionality
Support special projects and initiatives as assigned
Assembling and processing tax returns, payroll returns, and tax notices
Creating workstreams
Adding documents to online document retention system
Scan checking other admin works to ensure accuracy among all programs
Formatting financial statements and proposals