Sales Coordinator

Matheny Motors•Ocala, FL

20d

About The Position

This sales support position assists with the profitability of new business for the company. The Sales Coordinator solves problems and manages sales files to ensure they are complete, accurate, and profitable. The candidate is customer-focused, communicates effectively, has experience in a dynamic sales environment, can work independently, and understands sales margins and how they align with company goals. The role supports sales representatives with quotes, sales and bid documents, expense reporting, and customer-related matters. It also coordinates purchase orders, apparatus invoicing and documentation, customer order records, contract reporting, forecasting, pre-builds, and inspections. The coordinator oversees truck file management and follows company purchasing and accounting procedures to support department profitability. The position requires travel to customer locations and working hours aligned with customers in the fire-rescue industry.

Requirements

Excellent written and oral communication skills.
Highly organized and able to multitask.
Experience with customized apparatus sales.
Ability to travel to customer locations.
Understanding of contracts.
Ability to work independently and be productive in an unsupervised environment.
Ability to work hours aligned with customers in the fire-rescue industry.
Understanding of accounting principles, including profit and loss.

Responsibilities

Assist Sales Representatives with quotes in ez-ONE, HS1, and Quote Writer.
Create detailed purchase orders for submission to vendors.
Create apparatus invoices and process transfer-of-title documents, warranty registrations, and apparatus acceptance documents.
Handle customer calls regarding apparatus invoices, titles, and tags.
Develop and maintain an accurate database of customer orders.
Manage contract reporting, forecasting, and order confirmations.
Schedule and coordinate pre-builds and inspections.
Oversee truck file management to ensure each apparatus file contains all required information before orders are placed with E-ONE and REV O.
Assist with apparatus bid documents.
Assist with sales-related documents, including sales quote forms, proposals, quote comparisons, and net change reports.
Provide marketing support and support social media accounts.
Assist Sales Representatives with Concur reporting.
Track expenses associated with customer visits to ensure they are accounted for on sales orders.
Support department profitability through prudent oversight and adherence to REV RTC purchasing and accounting procedures.
Perform other duties as assigned.