Sales Coordinator

Willamette Dental•Hillsboro, OR

6d•$24 - $28

About The Position

The Sales Coordinator assists with the operations and implementation of department sales and marketing activities, and coordinates and communicates sales activities and projects. The role maintains content across company communication channels, develops sales collateral, prepares communications and reports, and supports client education and employer portal use. It also coordinates department schedules, travel, supplies, events, meetings, and conference calls; participates in benefit fairs and enrollment meetings; and supports vendor selection for client giveaways and events. The position supports onboarding, RFP production, product and benefits analysis, web updates, process improvement, and collaboration between Sales and other internal departments. It also coordinates system updates and training, monitors implementation tactics and results, and communicates relevant licensing, appointment, continuing education, and regulatory information to state Departments of Insurance. The role may be exposed to protected health information (PHI) and must handle it in accordance with HIPAA.

Requirements

Bachelor’s degree in Marketing, Business Administration, or a related field and one year of experience in marketing and sales; or an equivalent combination of education and experience that provides the ability to perform the essential functions.
Valid driver’s license for operating a motor vehicle in Oregon, Washington, and/or Idaho.
Acceptable driving record.

Nice To Haves

Experience in the healthcare or insurance field.

Responsibilities

Maintain updated content for company communication channels, including the website, intranet, employer portal, CRM software, and external client newsletters.
Develop and maintain sales collateral, including brochures, PowerPoint presentations, custom documents, and open enrollment materials; coordinate requests for new branded collateral with Marketing.
Develop and distribute written communications to brokers and existing groups by gathering information from subject matter experts.
Support Sales in client education and use and communication of the employer web-based portal.
Assist the manager with onboarding new department staff.
Coordinate, update, and prepare department and client data reports, including CRM, proposal, sales, and other tracking.
Respond to potential individual member inquiries by phone or email.
Maintain the department calendar; coordinate and communicate with department personnel and the corporate office; coordinate and submit travel requests; and order supplies for all locations.
Coordinate and schedule events, meetings, and conference calls.
Participate in benefit fairs and enrollment meetings.
Research vendors for client giveaways and events and recommend selections, including pricing.
Maintain giveaway product par levels and keep the giveaway closet clean.
Coordinate internal communication and information related to RFP production as requested.
Support management in analyzing, developing, implementing, and monitoring individual product benefits and web updates, as well as department data collection and reporting.
Serve as a resource for sales team process improvement and Sales efforts with other departments.
Liaise between Sales and internal departments on software updates or changes and training related to the employer portal, CRM, and other systems.
Monitor implementation tactics and results, formal product marketing plans, presentations, and product changes.
Coordinate and communicate information to the appropriate state Department of Insurance, including continuing education, broker appointment status, Sales employee appointment and licensing status, and regulatory issues.
Participate in department and company software, product knowledge, and required employment-maintenance training.