Sales Coordinator

Stonebridge Hospitality Management•New Orleans, LA

21d

About The Position

The Sales Coordinator provides administrative support to the Sales Department by managing room block inventories, detailing incoming functions, and qualifying sales inquiries. The role supports smooth communication and paperwork flow to help the department maximize sales and client satisfaction. The position performs general clerical and administrative duties, maintains sales records and office supplies, responds to client inquiries, and supports meetings, reports, audits, and special projects. It is primarily indoor office work with frequent use of computers and office equipment, and involves regular interaction with clients, team members, and vendors. Evening, weekend, and holiday availability may be required to meet business needs.

Requirements

Strong organizational skills and attention to detail for managing records and documents.
Excellent written and verbal communication skills for interacting with clients and team members.
Proficiency in Microsoft Office applications, including Word and Excel.
Ability to prioritize tasks, manage time effectively, and work independently.
Basic understanding of sales principles and ability to assist with reports and audits.
Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.
Ability to walk, stand, and lift up to 20 lbs. as needed.
Availability to work evenings, weekends, and holidays as required by business needs.

Nice To Haves

Previous administrative or sales support experience is preferred.

Responsibilities

Provide general administrative support, including typing, answering phones, and handling correspondence.
Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
Manage paperwork flowing in and out of the sales management office.
Maintain an organized filing system for reports and records.
Respond to client requests, complaints, and questions in a timely and courteous manner.
Receive, sort, and distribute mail for the sales department.
Handle faxing, photocopying, and other clerical tasks as needed.
Monitor office supply inventory and place orders as approved by the Sales Department.
Attend sales meetings, take minutes, and distribute them as necessary.
Assist other administrative office staff during absences.
Collect dates, statistics, and reports from staff and follow up on special assignments.
Assist with special projects assigned by the department head.