Catering Sales Coordinator
About The Position
The Sales Coordinator is an entry-level role that keeps our sales and business development engine organized and moving. You will provide the administrative backbone for an experienced sales team, handling the coordination, data, and follow-through that let our senior sellers focus on clients and growth. You will work closely with and learn directly from our CEO and Biz Dev Manager, gaining hands-on exposure to how enterprise dining and catering accounts are won and grown. This is a strong fit for someone early in their career or changing careers into sales. We are looking for a candidate who is: Highly organized, reliable, and detail-oriented Eager to learn sales and business development from the ground up Comfortable owning administrative work that keeps a team on track A clear communicator who follows through without being chased The ideal candidate brings energy and coachability, takes ownership of the details, and wants to grow into a client-facing sales or account role over time.
Requirements
- 0 to 2 years of professional experience, or equivalent transferable experience from another field
- Highly organized with strong attention to detail
- Strong written and verbal communication skills
- Comfortable using Google Workspace or Microsoft Office
- Genuine eagerness to learn sales and business development
- A commitment to personal accountability and continuous learning
- Ability to manage multiple priorities in a fast-paced environment
Nice To Haves
- Interest in food service, hospitality, or sustainability
- Familiarity with a CRM platform (HubSpot preferred)
- Experience with project management software (Asana preferred)
- Bachelor's degree or equivalent experience
Responsibilities
- Keep the sales process organized and running day to day.
- Prepare and format proposals, quotes, menus, and contracts for review
- Maintain the team's sales calendar and schedule client and prospect meetings
- Organize sales collateral, templates, and shared files so they are easy to find
- Enter and track sales activity and orders accurately across our systems
- Coordinate clean handoffs from sales to operations, culinary, and account management
- Keep our client and prospect data accurate and useful.
- Maintain up-to-date records in our CRM (HubSpot), logging calls, activities, and next steps
- Keep pipeline data clean so reporting reflects reality
- Run and format sales reports and help track team KPIs and targets
- Flag follow-ups, renewals, and at-risk items to the senior team
- Support responsive, professional communication with clients and prospects.
- Respond to inbound inquiries and route them to the right person
- Support outreach by scheduling calls, sending follow-up materials, and confirming details
- Help coordinate tastings, sample drop-offs, and event logistics
- Prepare menus and pricing for the sales team and answer routine client questions
- Grow toward a client-facing sales or account role.
- Shadow the CEO and Biz Dev Manager on calls, meetings, and pitches
- Take notes, capture action items, and complete follow-ups
- Build product, menu, and market knowledge over time
- Support the broader team as priorities require.
- Coordinate with operations, culinary, and account management on shared work
- Assist with catering and event support as needed
- Take on additional administrative duties that help the sales team succeed
Benefits
- Medical insurance
- Sick leave
- Paid time off that increases with tenure
- 401(k)
- Daily family meal
- Potential for bonuses through our Green Shares employee bonus program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
