Sales & Catering Coordinator

Horseshoe Bay Resort • Fairfax, VA

3d • Onsite

About The Position

This role supports Catering Managers by generating contracts and Banquet Event Orders (BEOs). Responsibilities include daily distribution of BEOs, reader boards, and change logs, as well as handling email correspondence as directed. The position involves maintaining Sales Department computer data, including updates and troubleshooting, and preparing/processing purchase orders and check requests. The coordinator will also handle negotiations with meeting planners, generate BEOs based on agreed terms, maintain strong working relationships with clients from lead to follow-up, and coordinate with support departments until event conclusion. Conducting property tours to promote facilities and services is also a key part of the role.

Requirements

• Minimum 1-2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills.
• Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment.
• Ability to work with little or no supervision and be a self-starter.
• Marriott CI experience strongly preferred.
• Ability to exercise discretion and maintain confidential information.
• Strong attention to detail and excellent time management skills.

Nice To Haves

• Front desk experience highly desirable.
• Marriott CI experience strongly preferred.

Responsibilities

• Generate contracts and BEO’s in support of Catering Managers.
• Support daily distribution of BEO’s, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handles negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms.
• Maintain excellent working relationship from initial lead call through follow up solicitation and maintain contact with all support departments, including banquets and functions room departments until event conclusion.
• Conduct property tours to promote facilities and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed