Catering Sales Coordinator

ASM Global•San Francisco, CA

10d•$30 - $35•Onsite

About The Position

Legends Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Catering Sales Coordinator at the Moscone Center. This role involves performing all administrative-related duties in assisting the Sales department and food and beverage office.

Requirements

Clerical skills, including typing at 60 wpm
Knowledge of windows operating system, including excel, word and publisher.
Strong written and oral communication skills.
Organized and detail oriented.
Able to prioritize and have strong time management skills.
Able to work a flexible schedule including some weekends and holidays.

Nice To Haves

Experience with hospitality software preferred.
BA degree preferred.
Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Responsibilities

Provide back up to main telephone receptionist.
Greet and assist clients.
Create and maintain exhibitor event files.
Record all contract due dates, payments, deposits, log all checks and payments.
Process credit card charges.
Process client billing and invoices. Tracking all past due accounts.
Process letters generated by Sales Managers.
Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
Fax menus and catering contracts to potential clients as generated by Sales Managers.
Transmit correspondence as generated by Sales Managers.
Create new files with event transmittals.
Respond to requests from other facilities.
Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
Coordinate amenity program.
Perform other related duties and special projects as assigned.
File maintenance and organization of file storage room.
Update events web site.
Monitor exhibitor services during shows. Assist at show service desk.