Sales Coordinator

Stonebridge Hospitality Associates•New York City, NY

10d•Onsite

About The Position

The Sales Coordinator provides administrative support to the Sales Department by managing room block inventories, detailing incoming functions, and qualifying sales inquiries. The role supports smooth communication and paperwork flow and helps the department maximize sales and client satisfaction. The position is full-time, non-exempt, based in New York, New York, and reports to the Director of Sales. Pay is $31 per hour. The job is primarily performed indoors in an office, with frequent use of computers and office equipment. It involves regular interaction with clients, team members, and vendors, and requires flexibility in communication and scheduling. The employee must be available to work evenings, weekends, and holidays as required by business needs. The position may require walking, standing, and lifting up to 20 pounds. Reasonable accommodations may be made for qualified individuals with disabilities. Stonebridge states that it is committed to equal employment opportunities and does not discriminate on the bases listed in the posting. Reasonable accommodations will be made for disabled team members. The job description notes that duties and responsibilities may change with or without notice.

Requirements

Strong organizational skills and attention to detail for managing records and documents.
Excellent written and verbal communication skills for interacting with clients and team members.
Proficiency in Microsoft Office applications, including Word and Excel.
Ability to prioritize tasks, manage time effectively, and work independently.
Basic understanding of sales principles and ability to assist with reports and audits.
Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.
Ability to walk, stand, and lift up to 20 pounds as needed.
Availability to work evenings, weekends, and holidays as required to meet business needs.

Nice To Haves

Previous administrative or sales support experience is preferred.

Responsibilities

Provide general administrative support, including typing, answering phones, and handling correspondence.
Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
Manage the flow of paperwork in and out of the sales management office.
Maintain an organized filing system for reports and records.
Respond to client requests, complaints, and questions in a timely and courteous manner.
Receive, sort, and distribute mail for the sales department.
Handle faxing, photocopying, and other clerical tasks as needed.
Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
Attend sales meetings, take minutes, and distribute them as necessary.
Assist other administrative office staff during absences.
Collect dates, statistics, and reports from staff and follow up on special assignments.
Assist with special projects as assigned by the department head.