Sales Coordinator

Bayview•Seattle, WA

12d•Onsite

About The Position

Bayview is seeking a friendly, organized, and service-oriented Sales Coordinator to support its sales and marketing team. The position helps prospective residents discover the community, guides them through the sales process, and supports a smooth, welcoming transition for new residents. The Sales Coordinator supports daily sales activities, manages prospect communications, coordinates marketing initiatives, and assists with move-in arrangements. The role is scheduled Monday through Thursday on site and reports to the Director of Sales and Marketing.

Requirements

High school diploma required.
Excellent customer service and public relations skills.
Excellent organizational skills with attention to detail.
Demonstrated knowledge of administrative and clerical procedures and systems, including word processing, database management, web-based applications, form design, and other office procedures.
Ability to answer mail, email, and telephone communications professionally.
Ability to manage multiple tasks concurrently in time-sensitive situations.

Nice To Haves

Associate’s or bachelor’s degree.
Two to three years of administration, sales, and/or marketing experience.

Responsibilities

Respond to prospect inquiries, manage follow-up calls and emails, and schedule tours and appointments.
Assist with marketing materials and represent Bayview in a professional, welcoming manner.
Coordinate move-in paperwork, apartment readiness, keys, and welcome materials.
Work with residents, families, and team members to ensure a smooth, welcoming transition.
Maintain accurate prospect records and track sales activities in the CRM system.
Follow up with prospects and coordinate tours, appointments, events, and other engagement opportunities.
Support the planning and coordination of marketing events to engage prospective residents and their families.
Assist with walk-in tours, apartment readiness, guest room waitlists, and other sales and marketing needs.
Contribute to a collaborative, inclusive, and service-focused community that reflects Bayview’s values.