Sales Coordinator

Zeeco•Tulsa, OK

About The Position

The Sales Coordinator is responsible for organizational and administrative tasks for a specified work group, primarily supporting internal employees and external customers. The role supports the customer quoting process, sales activities, project administration, and routine team coordination. It also assists with document control, project and equipment administration, customer document transmittals, and gathering information for invoicing.

Requirements

Intermediate knowledge of PowerPoint, Word, and Excel is required.
Ability to work efficiently in a fast-paced environment.

Nice To Haves

Bachelor's degree preferred.
Previous office experience is a plus.
Advanced organizational and writing skills are preferred.

Responsibilities

Assist with the customer quoting process to ensure customers receive what they require.
Enter customer inquiries and quotes into Customer Relationship Management (CRM) software.
Follow up with applications engineers to ensure bid documents are issued on time.
Track sales activities to ensure appropriate follow-up with customers.
Enter Solomon Shop Orders (SO) for new projects and change orders.
Produce monthly, quarterly, and annual sales, KPI, and market analysis reports as needed.
Make travel arrangements for team personnel.
Schedule new-hire training, including booking meeting rooms, ordering office supplies, and producing agendas.
Create sales and project documents using PowerPoint, Word, Microsoft Project, and Excel.
Perform administrative duties, including shipping and receiving, coordinating meetings, filing, organizing, and making copies.
Assist with project document control, including document and drawing control and project file management.
Assist Applications Engineers with activities involving projects and equipment.
Transmit documents to and from customers.
Assist with gathering information for invoicing.
Create project schedules when necessary.