Sales Coordinator

PRA Business Events•Honolulu, HI

1d•Hybrid

About The Position

PRA is hiring a Sales Coordinator for a temporary assignment expected to last six weeks, with the potential to work on additional future projects. This hourly role supports the Sales team with relationship management, event and site-inspection logistics, marketing materials, client and hotel partner coordination, on-site event support, and general office administration. The position allows work from home but requires in-person attendance at events, client meetings, site inspections, and in-office days as set by the Regional Leader. Applicants must be based in Hawaii. The Sales Coordinator also assists with proposals, client and hotel communications, sales reporting, budget tracking, marketing collateral, and coordination between Sales and Experience Design teams. The role is suited to someone with strong administrative and organizational skills, attention to detail, hospitality or sales experience, and an interest in progressing into a seller or leadership role. The schedule is 40 hours per week, Monday through Friday, and the position is eligible for overtime. The hourly rate is $35.

Requirements

Minimum 1–3 years of administrative and/or sales experience.
Strong administrative and organizational skills and attention to detail.
Exceptional written and verbal communication skills.
Ability to juggle tasks and set daily and weekly priorities.
Prior experience meeting client deadlines.
Knowledge of regional destinations and venues.
Must be based in Hawaii.
Able to work 40 hours per week, Monday through Friday, and attend required in-person events, client meetings, site inspections, and in-office days.

Nice To Haves

Experience in hospitality, particularly in sales or conference services, and/or a degree in Hospitality and Tourism Management or Business Administration/Marketing.
Efficiency with Microsoft Office Suite and other applications.
Strong sales acumen and interest in moving into a seller role or leadership position.

Responsibilities

Support the Sales team with relationship management, logistics, site inspections, marketing materials, on-site event coordination, and general office support.
Plan and coordinate site-inspection logistics, supplier partner details and costs, site reconciliations, and supplier follow-up.
Advance, attend, and support site inspections as needed.
Coordinate client gifts and collateral for site inspections, planning visits, and program operations.
Plan and coordinate hotel drops, visits, and hosted events, including purchasing and assembling custom gifts.
Update hotel presentations and maintain marketing assets, including destination overviews, site catalogs, and restaurant guides.
Assist with hotel partner follow-up and maintain an accurate deployment list.
Support client proposals by providing standard offerings and reviewing proposals against RFPs as an interim step before final review by the Sales Manager or Director.
Support logistics for key-account and hotel familiarization trips and hosted events.
Support logistics for VIP client arrangements, personal requests, and trips.
Maintain client and hotel information and deployment details, and run custom sales reports to support prospecting.
Take notes on client calls and support client communications by phone or email when the sales team is traveling or unavailable.
Work with Sales and Experience Design teams to develop products for clients and update boilerplate materials.
Complete administrative tasks such as updating the master sales calendar, creating documents such as letters of intent, and maintaining client amenity inventory.
Track Sales and Marketing budgets.
Create templated marketing materials, such as case studies, hotel-branded pieces, and sales-trip follow-up materials, for review and approval by the sales team and Regional Vice President.
Assist Sales and Experience Design teams with annual rates and tariffs for major clients.
Monitor local destination events and developments to identify timely client communication opportunities.
Attend industry events as appropriate and support or oversee on-site events as required.