Sales Coordinator

Woods Machinery•Green Brook, NJ

13d

About The Position

Woods Machinery is seeking a detail-oriented, organized Sales Coordinator to support the sales team and ensure equipment transactions are completed accurately and on time. The role manages sales paperwork, coordinates customer financing, follows transactions through to funding, tracks manufacturer credits, and supports intercompany transactions and month-end accounting activities. The coordinator works closely with sales, service, parts, accounting, customers, and finance partners to keep transactions moving and resolve issues promptly. Woods Machinery is a second-generation, family-owned business that has provided equipment sales, rentals, and product support since 1984. The company describes itself as industry-leading and emphasizes quality, customer satisfaction, and a collaborative team environment.

Requirements

At least 3 years of experience in a sales support or coordination role.
Basic accounting experience, particularly with intercompany and interdepartmental transactions, is preferred.
Excellent attention to detail and strong organizational and time-management skills.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, as well as Adobe and DocuSign.
Familiarity with sales documentation, invoicing, credit applications, and financing processes.
Strong written and verbal communication skills and a customer-service-oriented approach.
Ability to collaborate with cross-functional teams in a fast-paced environment.
Willingness to work overtime when business needs require it.

Nice To Haves

Experience in heavy equipment, automotive, or related industries.
Basic accounting experience, particularly with intercompany and interdepartmental transactions.

Responsibilities

Process and track equipment orders and prepare and maintain invoices, credit applications, finance and lease documents, titles, purchase orders, delivery paperwork, and other sales records.
Liaise with customers and finance partners, submit accurate financing packages, follow up on outstanding requirements, and track transactions through funding.
Monitor manufacturer programs, rebates, and credits; submit claims accurately and on time; and follow up until credits are received.
Process and reconcile intercompany transactions and balance-sheet transfers between dealerships, investigating and resolving discrepancies.
Open and track work orders for sold equipment and coordinate with service to help ensure units are ready for delivery.
Assist with reconciliations, journal entries, expense tracking, and month-end close activities.
Coordinate with sales, service, parts, and accounting to resolve issues and maintain accurate transaction and inventory records.
Maintain accurate, organized electronic and physical files in accordance with company policies and applicable requirements.
Prepare reports, enter data, and assist with other administrative tasks that support dealership operations.