Sales Coordinator

Stonebridge Hospitality Associates•San Francisco, CA

23d•Onsite

About The Position

The Sales Coordinator provides administrative support to the Sales Department by managing room block inventories, detailing incoming functions, and qualifying sales inquiries. The role supports smooth communication and paperwork flow to help maximize sales and client satisfaction. It is a full-time, non-exempt position based in Brisbane, California, with a stated pay rate of $25.00. The position reports to the Director of Sales. The work is primarily indoors in an office, involves frequent use of computers and office equipment, and includes regular interaction with clients, team members, and vendors. The role requires availability to work evenings, weekends, and holidays as business needs require. The job description notes that reasonable accommodations may be made for qualified individuals with disabilities and that duties may change as needed.

Requirements

Previous administrative or sales support experience is preferred.
Strong organizational skills and attention to detail for managing records and documents.
Excellent written and verbal communication skills for interacting with clients and team members.
Proficiency in Microsoft Office applications, including Word and Excel.
Ability to prioritize tasks, manage time effectively, and work independently.
Basic understanding of sales principles and ability to assist with reports and audits.
Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.
Must be able to walk, stand, and lift up to 20 lbs. as needed.
Must be available to work evenings, weekends, and holidays as required to meet business needs.

Nice To Haves

Previous administrative or sales support experience.

Responsibilities

Provide general administrative support, including typing, answering phones, and handling correspondence.
Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
Manage paperwork flowing into and out of the sales management office.
Maintain an organized filing system for reports and records.
Respond to client requests, complaints, and questions in a timely and courteous manner.
Receive, sort, and distribute mail for the sales department.
Handle faxing, photocopying, and other clerical tasks as needed.
Monitor office supply inventory and place orders as approved by the Sales Department.
Attend sales meetings, take minutes, and distribute them as necessary.
Assist other administrative office staff during absences.
Collect dates, statistics, and reports from staff and follow up on special assignments.
Assist with special projects as assigned by the department head.