Sales Coordinator

Leadhub • San Antonio, TX

14d • Hybrid

About The Position

Leadhub is a full-service marketing agency that helps home service companies grow and compete in their local markets. The Sales Coordinator is the operational and administrative backbone of the sales department, supporting the Director of Sales by managing sales processes and enabling the Director to focus on prospective clients during Discovery, Presentation, and Onboarding. The role reports to and works closely with the Director of Sales. After mastering the operational and administrative aspects of the sales process, the coordinator may also run initial Discovery Calls to qualify prospects.

The position supports inbound lead qualification, sales research and presentation preparation, HubSpot pipeline management, prospecting and reengagement, onboarding handoffs, and sales reporting. It is based in the San Antonio office with remote work on Fridays.

Requirements

• 2–4 years of experience in sales coordination, sales operations, CRM administration, or business development support; agency or services-company experience is ideal.
• Hands-on HubSpot Sales Hub experience, including pipelines, deal stages, sequences, and reports.
• General understanding of local-business marketing, including digital marketing such as SEO, SEM, Local Maps, social, display, and video, and traditional marketing such as outdoor, direct mail, television, radio, and print.
• Comfort pulling data from tools such as SE Rankings, Google Keyword Planner, call-tracking platforms, and AI tools.
• Strong working knowledge of Google Workspace, including Gmail, Google Calendar, Sheets, Docs, and Slides.
• Strong attention to detail.
• Preference for focused, heads-down operational and administrative work, with the social skills to engage internally and externally.
• Ability to work within a defined process and speak up when a process could be improved.
• Ability to collect and apply data accurately so work is supported by data and research.
• Ability to manage a high volume of deals, follow-ups, and deadlines without losing accuracy.
• Active use of AI tools in day-to-day work and understanding of where AI is useful and where its output needs to be checked.
• Ability to learn quickly and translate technical and administrative skills into business value.
• Willingness to work in the San Antonio office and remotely on Fridays.
• Reliability and discipline when working in the San Antonio office or remotely on Fridays.
• Competitive, coachable, and curious about how businesses grow.
• Humble and emotionally intelligent.

Nice To Haves

• Familiarity with home services or trades businesses.
• HubSpot Sales Hub or Sales Software certification.

Responsibilities

• Promptly engage and qualify inbound sales leads to determine whether they merit a Discovery Call with the Director of Sales.
• Prepare Discovery Call outlines using research, AI tools, and existing Leadhub resources.
• Keep the HubSpot Sales Pipeline and its data accurate and current, including scheduled next steps for each Sales Opportunity.
• Convert Discovery Call notes and meeting transcripts into Sales Presentations in Google Slides, using existing systems and checking the presentations for accuracy.
• Enhance Sales Presentations with market-, industry-, and advertising-platform-specific research and data using AI tools and Leadhub resources.
• Reengage cold Sales Opportunities and schedule meetings with the Director of Sales.
• Combine pre-sale information with post-sale client information to create comprehensive onboarding materials for the fulfillment team.
• Produce weekly reports on the Sales Pipeline and Sales Metrics.
• Source new prospects and build prospecting lists.
• Build and maintain automated HubSpot sequences to engage new prospects and reengage existing prospects.
• Promptly escalate issues involving qualification, scope, pricing, research, or other matters to the Director of Sales to ensure timelines are met.
• Potentially conduct initial Discovery Calls to qualify prospects after demonstrating mastery of the sales process's operational and administrative tasks.

Benefits

• Medical, dental, and vision benefits.
• Company-matched 401(k) up to 5%.
• Hands-on training and professional mentorship, including direct training in lead qualification, discovery techniques, and the B2B sales cycle.
• Fast-paced, collaborative agency culture where contributions impact the bottom line.
• A defined role with real ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed