Sales Coordinator

DELCO DEVELOPMENT LLC•Woodbridge Township, NJ

6d•$20 - $24

About The Position

The Sales Coordinator supports the Sales Department of Hampton Inn Woodbridge by performing clerical and administrative duties and working with a variety of markets and clientele. The role coordinates sales contracts, group bookings, meeting materials, invoices and payments, client communications, site tours, and event-related tasks. It also works with other hotel departments, supports cleanliness standards after events, responds to SALT surveys, and carries out additional tasks assigned by management or the Director of Sales & Catering.

Requirements

Knowledge of basic hotel operations.
Knowledge of Microsoft Office.
Reliable transportation and a valid driver's license with a clean driving record.
Ability to lift up to 20 pounds without assistance.
Ability to sit or stand for long periods.

Responsibilities

Conduct research for the sales area and interact with existing and prospective clients.
Manage contracts after their return to the hotel, including sending countersigned copies to clients, entering data into the system, creating files, confirming payment forms and receipts, and forwarding contracts to Convention Services.
Print the weekly group pickup 10-day BEO report, prepare BEO meeting packets, enter actual group pickup, and run the cutoff-date report for groups 30 days out.
Track sent contracts and return due dates, and update management on overdue contracts.
Perform clerical tasks, including answering phones, sending mail, maintaining the sales office calendar, and sending client receipts.
Conduct site tours, attend weekly sales meetings, and assist with special events as needed.
Send invoices, post charges, and process advance-purchase deposits.
Process invoices and post allowances to the redemption A/R account.
Develop and send folios for meetings, A/R accounts, and VP Rollup reports.
Maintain back-of-house cleanliness standards and schedule in-house employees to clean after events.
Ensure caterers follow the event cleanup checklist and perform other duties as assigned by the Director of Sales & Catering.
Add meetings and group bookings to the system using OnQ Sales and Events; create group masters, enter group rooming lists, and post payments to A/R and group masters.
Respond to SALT surveys and oversee client amenities.
Work as part of a team with all hotel departments.
Understand and follow brand standards.
Complete other tasks assigned by management.