Sales Coordinator

Zeeco • Tulsa, OK

7d

About The Position

The Sales Coordinator organizes and performs administrative tasks for a specified work group, primarily supporting internal employees and external customers. The role supports the customer quoting process, sales follow-up, project order entry, reporting, travel arrangements, training coordination, document creation, and general office administration. It also provides support for project document control, Applications Engineer activities, customer document transmittals, invoicing information gathering, and project scheduling when needed.

Requirements

• Intermediate knowledge of PowerPoint, Word, and Excel is required.
• Ability to work efficiently in a fast-paced environment.

Nice To Haves

• Bachelor’s degree preferred.
• Previous office experience is a plus.
• Advanced organizational and writing skills are preferred.

Responsibilities

• Assist with the customer quoting process to ensure customers receive what they require.
• Enter customer inquiries and quotes into Customer Relationship Management (CRM) software.
• Follow up with applications engineers to ensure bid documents are issued on time.
• Track sales activities and ensure proper follow-up with customers.
• Perform Solomon Shop Order (SO) entry for new projects and change orders.
• Produce monthly, quarterly, and annual sales, KPI, and market analysis reports as needed.
• Make travel arrangements for team personnel.
• Schedule new-hire training, including booking meeting rooms, ordering office supplies, and producing agendas.
• Create sales and project documents using PowerPoint, Word, Microsoft Project, and Excel.
• Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies.
• Assist with project document control activities, including document and drawing control and project file management.
• Assist Applications Engineers with administrative activities involving projects and equipment.
• Assist with transmitting documents to and from customers.
• Help gather information for invoicing purposes.
• Create project schedules when necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level