Sales & Catering Coordinator
About The Position
Pyramid Global Hospitality is seeking a Sales & Catering Coordinator for the DoubleTree Hotel by Hilton Denver. This role is central to hotel revenue operations, driving the success of group events, meetings, and guest experiences by ensuring a seamless workflow between Sales, Catering, Operations, and Accounting. It's an ideal position for an organized individual who enjoys variety and aims for a long-term career in hospitality leadership. The coordinator will manage incoming leads, support proposals and booking files, assist with site visits, distribute event orders, coordinate inter-departmental communication, prepare VIP amenities, run daily reports, support billing, process commission requests, and maintain organized files.
Requirements
- Hospitality, sales, or administrative experience preferred.
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Microsoft Office proficiency required.
- Delphi, OnQ, or hotel system experience a plus.
- Ability to work independently and collaboratively.
Nice To Haves
- Enjoys organization and keeping projects on track.
- Communicates clearly and professionally.
- Manages multiple priorities effectively.
- Pays strong attention to detail.
- Wants to grow within hotel sales, catering, or operations.
Responsibilities
- Route new group leads to Sales Managers.
- Prepare event documentation for upcoming meetings.
- Coordinate VIP amenities for arriving groups.
- Organize operational communication across departments.
- Support leadership with reporting and administrative coordination.
- Ensure event details are clearly communicated across the hotel.
- Manage incoming leads through Delphi and Cvent systems.
- Support proposals, booking files, and documentation.
- Assist with site visit preparation and client communication.
- Distribute Banquet Event Orders (BEOs) and Group Resumes.
- Prepare materials for operations and BEO meetings.
- Coordinate communication between Sales, Catering, and Operations teams.
- Prepare VIP welcome amenities and group materials.
- Run Daily Activity Reports and support billing coordination.
- Process Hilton FastPay commission requests.
- Maintain organized files and documentation systems.
Benefits
- Robust wage package
- Excellent benefit plans
- Matching 401K plan
- Professional development
- Generous bonuses
- Travel perks
- Opportunity to grow across a portfolio of 100 hotels
- Highly competitive wages
- Free Parking
- Hotel room discounts and travel benefits with the Hilton family of brands as well as Pyramid Global Hospitality hotels
- 401K Plan with Employer Match
- Performance bonus potential
- Comprehensive employee benefit/insurance programs (for full-time employees)
- Company paid life and AD&D insurance (for full-time employees)
- Tuition reimbursement (for full-time employees)
- Paid Time Off with unlimited PTO rollover and PTO cash out options (for full-time employees)
- 7 Paid Holidays (for full-time employees)
- Free Ecopass/RTD Pass (for full-time employees)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
