Sales and Meeting Coordinator

LBA Hospitality•Huntsville, AL

3d•Onsite

About The Position

LBA Hospitality is hiring a Sales and Meeting Coordinator to support the hotel’s sales team with sales initiatives, administrative functions, client communications, group business, meetings, and events. The role works closely with the Director of Sales, Sales Managers, and hotel operations to drive revenue and deliver an exceptional guest and client experience. The coordinator serves as a lead catcher and distributes sales opportunities to appropriate team members; prepares proposals, contracts, sales agreements, correspondence, rooming lists, and other sales documents; and coordinates client site visits and pre- and post-arrival communications. The position assists with planning, setup, execution, and breakdown of meetings and banquet events, and manages group room blocks, inventory, reservations, billing, and arrival and departure requirements. It also prepares timely and accurate Banquet Event Orders (BEOs), communicates client requirements to hotel departments, and partners with Food & Beverage, Guest Services, Housekeeping, and other teams to ensure successful events. The coordinator maintains client and account records, follows up with existing accounts about future meetings and events, supports new-business and account-development efforts, and helps achieve revenue, ADR, occupancy, and RevPAR goals. The position is on-site and requires schedule flexibility, including potential nights and weekends and occasional overnight travel.

Requirements

High school diploma or equivalent required.
At least 1 year of experience in a similar role.
At least 2 years of service-industry experience.
Strong organizational, communication, sales, negotiation, and customer-service skills.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Valid driver’s license required.
Able to lift and carry up to 30 pounds and push or pull up to 60 pounds.
Schedule flexibility, including potential nights and weekends, and occasional overnight travel.

Nice To Haves

Associate’s or Bachelor’s degree.
Experience with hotel sales or CRM systems such as Delphi.fdc, STS, Salesforce, or similar platforms.

Responsibilities

Serve as a lead catcher and distribute sales opportunities to appropriate team members.
Prepare proposals, contracts, sales agreements, correspondence, rooming lists, and other sales documents.
Coordinate client site visits and pre- and post-arrival communications.
Assist with planning, setup, execution, and breakdown of meetings and banquet events.
Manage group room blocks, inventory, reservations, billing, and arrival and departure requirements.
Prepare accurate and timely Banquet Event Orders (BEOs).
Communicate meeting room, food and beverage, room block, and other client requirements to hotel departments.
Partner with Food & Beverage, Guest Services, Housekeeping, and other departments to ensure successful events.
Maintain client and account records and follow up with existing accounts regarding future meetings and events.
Support sales efforts to generate new business, strengthen existing accounts, and achieve revenue, ADR, occupancy, and RevPAR goals.
Assist with identifying target accounts and new business opportunities.
Conduct hotel site inspections with prospective clients as needed.