Conference & Meeting Services Coordinator

Compass Group • New York, NY

5d • $28 - $31

About The Position

The Conference & Meeting Services Coordinator supports the delivery of conference, meeting, and executive hospitality services for a premier corporate account in New York City. The role serves as a key point of contact for clients, internal teams, and vendors, coordinating meetings and events to meet high standards of service, professionalism, and attention to detail.

Requirements

• High school diploma or GED.
• One to three years of experience in hospitality, conference services, corporate dining, event coordination, or a related field.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-based scheduling systems.
• Strong organizational skills and ability to manage multiple events, priorities, and assignments simultaneously.
• Ability to adapt quickly to last-minute changes in a fast-paced, high-volume environment.
• Excellent communication and interpersonal skills, with a polished and professional presence.
• Ability to build collaborative relationships with clients, vendors, peers, and colleagues across departments.
• Strong attention to detail and commitment to delivering exceptional service.
• Ability to perform the essential functions satisfactorily, with or without reasonable accommodation.

Nice To Haves

• Associate degree in Hospitality Management, Communications, Business, or a related field.
• Experience supporting executive meetings, corporate events, or a high-touch client environment.

Responsibilities

• Manage conference room reservations, bookings, and event schedules.
• Coordinate meeting logistics, room setups, hospitality services, technology needs, and related event requirements.
• Inspect conference rooms and meeting spaces to ensure they are clean, fully functional, professionally presented, and ready to meet client expectations.
• Communicate service offerings, policies, procedures, and applicable fees clearly and professionally.
• Respond to clients, anticipate their needs, and support a polished executive experience.
• Participate in planning meetings to review event details, timelines, staffing, logistics, and operational requirements.
• Collaborate with conference services, culinary, facilities, technology, vendors, and other internal departments.
• Manage last-minute changes and service requests with professionalism, flexibility, and sound judgment.
• Maintain accurate records, schedules, and event documentation.
• Perform additional responsibilities as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Retirement plan
• Paid time off
• Holiday time off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave
• Additional paid and/or unpaid time off benefits in accordance with applicable laws

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED