Sales and Events Coordinator

Hampton Golf•Roscoe, NY

3d•Hybrid

About The Position

Roscoe Mountain Club is seeking a detail-oriented, service-driven professional to support its Sales and Events team. This role is crucial in coordinating events, supporting sales efforts, and creating memorable experiences in a unique Catskills setting. The position offers a supportive work environment within a club that boasts over 1,000 acres of natural beauty, an 18-hole championship golf course, and year-round amenities. The Club emphasizes a rewarding lifestyle and work/life balance for its team members.

Requirements

1-3 years of experience in hospitality, events, or sales coordination preferred
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment
Availability to work evenings, weekends, and holidays as required
Good organizational and verbal skills.
Ability to use logical and rational thinking to resolve issues.
Ability to perform basic mathematical skills, monitor and develop subordinates, visually monitor the operation areas, and write and read member communication.
Must have the ability to perform moderate physical work and may be required to lift up to 50 lbs. and up to 20 lbs. frequently.
Perform activities such as bending, kneeling, crouching, climbing, reaching, standing, pushing, lifting, and grasping for up to 5 hours without sitting.
Ability to consistently lift, carry, and load adaptive and other sports equipment that may weigh 50 or more pounds, and sustain aerobic activity for 20 consecutive minutes.

Responsibilities

Support the Director of Sales in detailing all contracted events from initial booking through execution.
Prepare and distribute Banquet Event Orders (BEOs), timelines, and detailed function sheets.
Serve as a liaison between Sales, Events, and Operations teams.
Maintain organized and up-to-date records of event details, updates, and client preferences.
Coordinate onsite experiential and branded activations for contracted events.
Communicate logistics with Operations, Food & Beverage, Guest Services, and external vendors.
Assist with planning décor, entertainment, activities, and experiential enhancements.
Assist the Event Team with day-of coordination and event flow management.
Provide onsite client support to ensure a high-quality guest experience.
Troubleshoot and resolve issues in real time during events.
Provide administrative support to the Sales & Events team.
Participate in site visits, planning meetings, and pre-event walkthroughs.
Uphold Club service standards at all times.
Perform other duties assigned.