Sales Administrator

GT&E LLC•Silver Spring Township, PA

12d•Onsite

About The Position

The Sales Administrator supports the equipment sales process by coordinating documentation, managing interoffice processes, and facilitating communication between departments. The role maintains accurate sales records and equipment inventory data and provides administrative support to the sales team to improve efficiency and customer satisfaction. The position collaborates with Sales Operations Specialists and works with Accounts Payable and Accounts Receivable teams on equipment orders, invoices, costs, and sale-related accruals. It also supports the processing and archiving of sales documentation and related equipment records.

Requirements

High school diploma or equivalent.
Two to three years of experience in sales administration, order processing, or inventory coordination.
Strong attention to detail and organizational skills.
Strong communication and customer service skills.
Solid proficiency with computer systems and business applications.
Valid driver’s license and ability to meet company driving requirements.

Nice To Haves

Associate’s degree or higher in Business Administration or a related field.
Experience in the equipment, manufacturing, or dealership industry.

Responsibilities

Collaborate with Sales Operations Specialists to ensure sales workbooks are accurate and up to date.
Order new equipment directly from manufacturers, track order status, and resolve issues.
Receive equipment into inventory in the ERP system after receiving packing slips from branch locations.
Process manufacturer invoices and work with Accounts Payable to ensure costs are posted correctly.
Work with Accounts Receivable to finalize accruals associated with each sale.
Ensure all machines are fully invoiced to customers and report on gross margin performance.
Purchase extended warranties after invoicing and ensure correct processing and documentation.
Scan and archive sales-related documents in the system and shared drive for recordkeeping and accessibility.
Receive manufacturer certificates of origin and/or titles and distribute them upon request.
Approve service work orders that are costed after a unit is sold.
Perform other duties as assigned.