Sales Administrator

Astemo Indiana•Farmington Hills, MI

3d•Onsite

About The Position

The Sales Administrator will be responsible for leading Sales Contract Management, Price Maintenance, and Prototype Order Management activities. This role involves becoming an expert user of various Astemo systems, including the Contract Review System, Prototype Tracking System (PTS), and Salesforce CRM. The administrator will manage contract reviews, ensure accurate pricing in the ERP system, and oversee prototype order processing. Additionally, the role supports accounting during inventory reviews and contributes to continuous improvement initiatives. The company emphasizes diversity, inclusion, and collaboration, aiming to build an inclusive work environment where every employee feels valued, respected, and empowered.

Requirements

Business or database management/analysis experience preferred.
ERP system experience or knowledge is preferred.
Must be detail-oriented to maintain accuracy in the data you will manage.
Must be proactive in avoiding issues and recommending solutions.
Excellent planning and organization skills are a must.
Must be able to lead activities as well as support as an effective team member.
Proficient in the use of EXCEL and have some experience with Powerpoint.

Nice To Haves

Experience working in the automotive industry through internships or summer jobs is preferred.

Responsibilities

Complete training to become an expert user in the Astemo Contract Review System.
Complete training to access and download customer production contracts from online portals.
Receive customer production contracts from sales account managers.
Initiate the contract review process and follow up to ensure completion within specified time periods.
Work with plant sites to ensure approved pricing is used.
Prepare training materials and administer training to the sales department for new sales account managers on the Contract Review System.
Set up and maintain the customer tool asset management information database.
Follow up with account managers, procurement, and design engineering to support tooling order invoice readiness tasks.
Generate monthly contract status and tooling status reports.
Update product pricing in the ERP system throughout the month.
Download and utilize pricing reports from the ERP system.
Verify all entered pricing is approved and on contract.
Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers, and shipment status.
Enter pricing for production and prototype contracts approved in the Contract Management System.
Ensure all products have pricing entered in the ERP system at month-end closing.
Support evidence requests for internal and external audits.
Complete training to become an expert user of the Astemo Prototype Tracking System (PTS).
Complete training necessary to access and download prototype orders via customer portals.
Update prototype delivery status information on customer portals.
Work with sales account managers and design engineering to initiate internal prototype orders.
Follow up with plant sites, program management, sales, and design engineering to ensure orders are received and managed to meet required delivery dates.
Update prototype order status within the PTS system and upload necessary reference files.
Work with shipping/receiving to ensure orders are properly received and appropriate forms are used.
Initiate purchase orders to Astemo sites as necessary.
Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents.
Prepare training materials and administer training to the sales department for new sales account managers on the Prototype Tracking System.
Support accounting during quarterly inventory reviews.
Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System.
Download customer scorecard reports and distribute internally.
Initiate continuous improvement actions that lead to process improvement and metrics gain.