Sales Administator

Rush Enterprises•Chicago, IL

About The Position

The Sales Administrator assists and coordinates activities for assigned Sales Representatives and Sales Manager(s) of New or Used Truck Sales. The role supports truck sales administration, including order processing, sales records, inventory and commission reconciliation, sales paperwork, manufacturer updates, purchase orders, training coordination, title processing, flooring administration, and sales and inventory reporting. The position is with Rush Truck Centers, a network of commercial vehicle dealerships representing multiple truck and bus manufacturers.

Requirements

High school diploma or GED, or one to three months of related experience and/or training, or an equivalent combination of education and experience.
If required to drive on behalf of the company, possess a current and valid driver license and a driving record that meets the company insurance carrier’s insurability guidelines.
Knowledge of personal computers and dealership inventory software programs is preferred.
Excellent knowledge and demonstrated mastery of Microsoft Office, including skills using Excel, Access, and PowerPoint presentations.
Strong interpersonal and oral communication skills.

Nice To Haves

Pursue acquisition of a Commercial Driver’s License to assist Sales Staff with delivery or transport of local customers’ trucks; recommended but not required.
Knowledge of personal computers and dealership inventory software programs.

Responsibilities

Approve and process truck orders, including order change requests.
Prepare weekly sales status reports, including receivable and deposit accounts, for sales managers and sales representatives.
Maintain sales files, submit new truck orders, manage sales packets, book truck sales, process and report sales representative commissions, reconcile inventory schedules, and process sales adjustments or chargebacks.
Prepare sales administrative paperwork using the SFA-TDP and ADP operating systems, including chargebacks.
Update catalogs and other selling tools with manufacturer updates and communicate updates to the field.
Assist sales managers with taking, editing, and posting truck pictures in TRX, Truckpaper, and other selling tools.
Manage and administer internal and external purchase orders.
Coordinate sales training for dealerships.
Process MCOs and titles for all sales.
Process dealer inventory transfers.
Prepare flooring statements, process payments, submit flooring requests with GE and NFC, and reconcile both statements monthly.
Manage, distribute, and maintain month-end sales and inventory reports for managers.
Perform other duties or follow other instructions requested by the employee’s leader.