Sales Administrative Assistant

Kawasaki Motors Corp., U.S.A.•Lake Forest, CA

9d•$26 - $29

About The Position

The Sales Administrative Assistant provides administrative support to the regional sales team and acts as a liaison among District Managers, the Dealer Network Specialist, the Regional Sales Director, and other Kawasaki departments. The role supports dealer updates and transactions, maintains dealer records and contact lists, handles financial and correspondence tasks, coordinates travel, and prepares reports and spreadsheets. The position requires strong organization, communication, and attention to detail, with approximately 2% travel.

Requirements

High school diploma or GED.
At least two years of related experience and/or training in an administrative support environment, or an equivalent combination of education and experience.
Solid knowledge of Office 365, including Teams, SharePoint, and Outlook.
Experience with Word mail merge and creating pivot tables and charts in Excel.
Ability to learn internal systems such as Cognos, Tableau, and the dealer package portal for dealer transactions and workflow approvals.
Excellent oral and written communication skills.
Ability to prioritize and organize multiple competing tasks.
Strong attention to detail and deadlines.

Nice To Haves

Bachelor’s degree (BA/BS) or equivalent from a four-year college, or an associate degree.
Energy and enthusiasm in group or team efforts.

Responsibilities

Act as liaison between District Managers, the Dealer Network Specialist, the Regional Sales Director, and other Kawasaki departments for DSSA updates, GM amendments, and terminations within the region.
Collaborate with Regional Admins to maintain current regional and national dealer contact lists.
Prepare and reconcile bank statement transactions using Concur for review and approval by the Regional Sales Director and District Managers.
Prepare routine internal correspondence during order periods to maintain dealer compliance.
Maintain an electronic filing system in SharePoint for every dealer within the region in accordance with Information Governance policy.
Answer and direct regional telephone calls.
Assist with travel coordination for regional team members.
Issue weekly and monthly reminders for the timely collection of regional team members’ weekly itineraries.
Compile and maintain statistical reports and spreadsheets, including sales plans, vehicle order periods, market share, and Cognos queries.
Order and maintain office supplies for team members as needed.
Use knowledge of DMV state sales and distributor license requirements to support the Regional Sales Director and District Managers.