Sales Administration Coordinator

IVCi•Hauppauge, NY

14h•Onsite

About The Position

The Sales Administration Coordinator supports IVCi’s sales organization by coordinating administrative activities, managing sales-related processes, and helping the sales team operate efficiently. The role works closely with Enterprise Account Managers, Sales Operations, Marketing, and vendor partners to support sales opportunities, coordinate events, prepare proposals, and maintain organized workflows. The position is suited to a proactive, detail-oriented problem-solver who can manage multiple priorities in a fast-paced, collaborative environment. Based at IVCi’s headquarters in Hauppauge, New York, this is a full-time, on-site position. The stated annual salary range is $50,000–$75,000, commensurate with experience, qualifications, and relevant industry knowledge.

Requirements

Strong organizational skills and excellent attention to detail.
Ability to manage multiple tasks, prioritize competing deadlines, and follow through independently.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
Strong Excel skills, including organizing and manipulating data, working with formulas, and preparing reports.
Professional, dependable, and self-motivated, with a proactive approach to problem-solving.
Ability to collaborate effectively with sales professionals, management, customers, and vendor partners.
Comfort working in a fast-paced environment where priorities may shift.

Nice To Haves

Associate’s or bachelor’s degree in business administration, communications, marketing, or a related field.
One or more years of experience in sales administration, sales support, customer service, or a similar coordination role.
Experience working with CRM systems, sales processes, proposals, or order management.
Familiarity with audiovisual technology, unified communications, collaboration solutions, or related technology industries.
Experience coordinating vendor relationships, training sessions, or business events.
Prior audiovisual industry experience; it is a plus but not required.

Responsibilities

Provide day-to-day administrative and operational support to Enterprise Account Managers and the broader sales team.
Assist with sales proposals, presentations, bid submissions, and customer documentation, ensuring accuracy, completeness, and timely delivery.
Review bid requirements, identify key deadlines, and coordinate necessary information with internal teams.
Track and coordinate internal engineering requests and other sales-related deliverables.
Support order submissions by organizing required documentation and verifying consistency with customer contracts and purchase orders.
Maintain accurate records, documentation, and information to support sales activities.
Identify opportunities to streamline administrative processes and improve team efficiency.
Collaborate with Sales and Marketing to coordinate customer events, vendor-sponsored activities, and lead-generation initiatives.
Assist in preparing sales presentations, marketing materials, and customer-facing collateral.
Support preparation for customer meetings, presentations, and quarterly business reviews.
Coordinate event logistics, vendor participation, sponsorships, and related communications.
Serve as a central point of contact for general vendor partner inquiries and communications.
Coordinate vendor training sessions, product updates, and educational opportunities for the sales team.
Maintain a centralized calendar of vendor events, training opportunities, and relevant industry activities.
Manage vendor partner portals, user access, contact information, and related resources.
Organize and distribute relevant vendor communications, product information, and program updates.