Coordinator, Board Administration

Aquarion Water Company • Bridgeport, CT

7d • $75,000 - $88,000 • Onsite

About The Position

The Coordinator of Board Administration serves as an administrative and governance partner to senior Finance leadership, Board members, and key stakeholders. The role coordinates governance and compliance activities for the Aquarion Water Authority (AWA) and Representative Policy Board (RPB), helping ensure adherence to Connecticut enabling legislation, organizational bylaws, and rules of practice. The Coordinator also supports compliance with the Connecticut Freedom of Information Act (FOIA).

The position manages Board activities, prepares and distributes meeting materials and minutes, coordinates meetings and public hearings, supports Board member orientation, and tracks action items. It also facilitates communications among Board members, senior leadership, counsel, regulators, and external stakeholders; maintains governance resources and calendars; handles inquiries; and drafts executive-level communications and materials. The role requires discretion in handling confidential information and occasional after-hours meetings, with flexible scheduling to accommodate time worked outside normal business hours.

This is an exempt, 100% in-person position based in the Bridgeport office, Monday through Friday, 8:00 AM to 4:30 PM. The salary range is $75,000 to $88,000. Applicants must be eligible to work lawfully in the U.S. immediately; the employer will not sponsor work authorization. Employment is contingent on successful pre-employment screenings, including a drug screening where permitted by law.

Requirements

• Bachelor’s degree in business administration or a related field.
• Three to five years of progressively responsible administrative, executive support, governance, Board administration, or related experience.
• Excellent written and oral communication skills, with exceptional grammar and proofreading skills.
• Strong organization, attention to detail, project coordination, and ability to manage competing priorities and deadlines.
• Ability to address multiple tasks routinely and remain effective in a fast-paced environment with changing priorities.
• Ability to anticipate needs, exercise initiative, and work proactively with minimal direction.
• Ability to develop working knowledge of AWA enabling legislation, bylaws, and rules of practice for both boards.
• Sound judgment and analytical skills, including the ability to interpret situations and information before acting, consulting, or referring matters.
• Significant experience supporting senior executives, Board members, elected officials, and/or executive leadership teams in highly visible and confidential environments.
• Ability to build credible, professional relationships with senior leaders, Board members, and external stakeholders.
• Professional and effective communication with individuals at all levels of an organization.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage sensitive and confidential information with discretion, professionalism, tact, diplomacy, and sound judgment.

Nice To Haves

• Experience working with Boards in a corporate or nonprofit environment.
• Experience supporting senior executives, Boards of Directors, elected officials, or other executive-level leadership.
• Experience in a regulated, utility, public sector, legal, compliance, or finance environment.
• Paralegal certificate and/or paralegal experience.

Responsibilities

• Manage the AWA and RPB governing boards and provide staff support for Board activities, anticipating and responding to the needs of the boards and their chairs.
• Provide timely notice to Town/City Clerks, other officials, and the public regarding Board and RPB meetings, public hearings, and actions taken.
• Prepare and distribute agendas, related materials, and minutes for the boards, committees, and task forces, coordinating with board officers, the President, CEO, Leadership Team, and counsel as appropriate.
• Alert Board and committee chairs to required actions and applicable deadlines under enabling legislation and governance documents.
• Develop, implement, and maintain tools for efficient Board operations, including reference manuals, minute indices, contact lists, meeting schedules, and AWA and RPB calendars.
• Respond to internal and external inquiries about governing Board activities, including guiding applicants.
• Develop the departmental budget and expend budgeted funds that do not require direct action by either Board.
• Arrange Board and committee meetings and public hearings, including meeting space, presentation media, and recording media.
• Coordinate orientation for new Authority and RPB Board members.
• Support FOIA request compliance in coordination with legal counsel and the Compliance/Regulatory team.
• Coordinate communications and follow-up among Board members, senior leadership, legal counsel, regulators, and external stakeholders.
• Track Board and committee action items and ensure timely follow-up and completion of assigned deliverables.
• Draft, edit, proofread, and distribute executive-level correspondence, reports, presentations, and other materials.

Benefits

• Aquarion describes its benefits package as comprehensive and directs applicants to its benefits page for details; specific benefits are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level