Coordinator, Board Administration

Aquarion Water Company • Bridgeport, CT

5d • Onsite

About The Position

The Coordinator of Board Administration serves as an administrative and governance partner to senior Finance leadership, Board members, and key stakeholders. The position coordinates governance and compliance activities for the Aquarion Water Authority (AWA) and Representative Policy Board (RPB), helping ensure adherence to Connecticut’s enabling legislation, organizational bylaws, and rules of practice. It also supports compliance with the Connecticut Freedom of Information Act (FOIA).

The Coordinator manages Board operations and communications, prepares and distributes meeting materials and minutes, coordinates public notices and hearings, and tracks required actions and follow-up. The role maintains governance resources and calendars, supports Board member orientation, coordinates with legal counsel and internal teams on FOIA requests, and drafts and distributes executive-level communications and materials.

This is an exempt, 100% in-person position based at the Bridgeport office. The regular schedule is Monday through Friday, 8:00 AM to 4:30 PM, with occasional after-hours meetings. Those commitments are generally communicated in advance, and flexible scheduling is provided to accommodate time worked outside normal business hours. Salary range: $75,000 to $88,000.

Requirements

• Bachelor’s degree in business administration or a related field.
• Three to five years of progressively responsible administrative, executive support, governance, Board administration, or related experience.
• Excellent written and oral communication skills, with strong grammar and proofreading ability.
• Strong organization, attention to detail, project coordination, and ability to manage multiple tasks, competing priorities, and deadlines.
• Ability to anticipate needs, take initiative, and work proactively with minimal direction.
• Ability to develop working knowledge of AWA enabling legislation, bylaws, and rules of practice for both boards.
• Sound judgment and analytical skills, including the ability to interpret situations and information before acting, consulting, or referring matters for appropriate action.
• Experience supporting senior executives, Board members, elected officials, and/or executive leadership teams, and ability to work effectively in visible and confidential environments.
• Ability to build credible, professional relationships with senior leaders, Board members, and external stakeholders, and communicate professionally across organizational levels.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to handle sensitive and confidential information with discretion, professionalism, tact, diplomacy, and sound judgment.
• Ability to remain flexible and effective in a fast-paced environment with changing priorities.
• Eligibility to lawfully work in the U.S. immediately; the employer will not sponsor work authorization.
• Successful completion of pre-employment screenings, including a drug screening where permitted by law.

Nice To Haves

• Experience working with Boards in a corporate or nonprofit environment.
• Experience supporting senior executives, Boards of Directors, elected officials, or other executive-level leadership.
• Experience in a regulated, utility, public sector, legal, compliance, or finance environment.
• Paralegal certificate and/or paralegal experience.

Responsibilities

• Manage the AWA and RPB governing boards and provide staff support for Board activities, anticipating and responding to the needs of the boards and their chairs.
• File timely notices with Town/City Clerks, other officials, and the public regarding Board and RPB meetings, public hearings, and actions taken.
• Prepare and distribute agendas, related materials, and minutes for the AWA and RPB, their committees, and task forces, coordinating with board officers, the President, CEO, Leadership Team, and counsel as appropriate.
• Alert Board and committee chairs to required actions and deadlines set out in enabling legislation and governance documents.
• Develop, implement, and maintain tools for efficient Board operations, including reference manuals, minute indices, contact lists, meeting schedules, an AWA master calendar, and an RPB planning calendar.
• Respond to internal and external inquiries about Board activities, including guiding applicants.
• Develop the departmental budget and expend budgeted funds that do not require direct action by the AWA or RPB.
• Arrange Board and committee meetings and public hearings, including space, presentation media, and recording media.
• Coordinate orientation for new Authority and RPB Board members.
• Support FOIA compliance in coordination with legal counsel and the Compliance/Regulatory team.
• Coordinate communications and follow-up among Board members, senior leadership, legal counsel, regulators, and external stakeholders.
• Track Board and committee action items and ensure timely follow-up and completion of assigned deliverables.
• Draft, edit, proofread, and distribute executive-level correspondence, reports, presentations, and other materials.

Benefits

• The employer describes a comprehensive benefits package and refers applicants to its benefits page for details; specific benefits are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level