Weeks Construction-Safety & Quality Administrator-Cranford, NJ

Kiewit•Cranford, NJ

43d•$50,000 - $52,729•Onsite

About The Position

Weeks Marine is seeking a highly organized and detail-oriented Safety & Quality Administrator to support its Safety and Quality teams through administration, reporting, system management, and SharePoint portal maintenance. The position helps ensure safety programs, reporting systems, training platforms, and company portals remain accurate, current, and effective. This is an in-office position in Cranford, New Jersey, requiring daily attendance in the office. The administrator maintains Safety and Quality SharePoint portals, supports Microsoft 365 tools and company reporting and compliance systems, creates reports and dashboards, manages information and user access, and assists with safety and quality program documentation, training, compliance, communications, and administrative activities. The role coordinates with multiple projects, stakeholders, field personnel, and office personnel.

Requirements

Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
Strong SharePoint administration and content management experience.
Experience creating reports, dashboards, and data visualizations.
Excellent organizational and communication skills.
Strong attention to detail and ability to manage multiple priorities.
Ability to troubleshoot systems and support end users.
Ability to work independently while coordinating across multiple teams.
Ability to understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

Nice To Haves

Experience with Power BI, Power Automate, Microsoft Forms, and other Microsoft 365 applications.
Construction, safety, quality, engineering, or industrial industry experience.
Experience supporting compliance, training, or reporting systems.
Knowledge of document control and records management practices.
Self-motivated and proactive problem-solving approach.
Strong customer-service mindset and ability to support field and office personnel.
Interest in organization, continuous improvement, and process efficiency.

Responsibilities

Maintain and improve Safety and Quality SharePoint portals and supporting sites.
Manage document libraries, permissions, workflows, folders, links, and user access.
Develop and maintain dashboards, reports, forms, and automated processes using Microsoft 365 tools.
Troubleshoot SharePoint, Teams, and portal-related issues.
Keep information organized, accurate, and accessible.
Create and maintain reports, dashboards, presentations, and performance metrics.
Support weekly, monthly, and quarterly reporting requirements.
Analyze data trends and assist with safety and quality performance tracking.
Verify data accuracy and assist with audits and compliance reviews.
Support leadership presentations and executive reporting.
Assist users with system access, troubleshooting, training, and data entry for company reporting and compliance systems.
Coordinate user onboarding and permissions management.
Develop user guides, training materials, and reference documents.
Assist with maintaining policies, procedures, training materials, and program documentation.
Support project startup activities, readiness reviews, and compliance tracking.
Coordinate training records, training matrices, and reporting requirements.
Assist with incident tracking, documentation, and reporting workflows.
Coordinate meetings, agendas, presentations, and supporting documentation.
Support company-wide communications, newsletters, and portal announcements.
Assist with proposals, audits, contractor management systems, and special projects.
Maintain regular, reliable attendance; meet deadlines; communicate professionally; and work safely and effectively.
Work normal operating hours and work overtime and weekends as required.