Safety Administrator

Fabick Cat•Fenton, MO

About The Position

The Safety Administrator provides administrative and data support for Fabick CAT's Health and Safety program across its locations. Reporting to the Safety Director, the role maintains systems of record, safety documentation, training coordination, and performance reporting so the program remains accurate, compliant, and audit-ready. The position supports the company's STRIDE values and Commitment to Safe Service by ensuring safety data, records, and communications are timely, reliable, and actionable for leaders at every location. The role coordinates safety recordkeeping and compliance documentation, training records, incident and workers' compensation administration, inspections and corrective-action tracking, contractor prequalification, data analysis and reporting, and general program and administrative support. It requires confidentiality in handling sensitive information and includes travel of up to 10–15% between Fabick CAT locations.

Requirements

High school diploma or equivalent.
At least 2 years of experience in a safety, HR, or administrative coordination role.
Strong analytical, organizational, and communication skills, with high attention to detail.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Ability to travel up to 10–15% between Fabick CAT locations.

Nice To Haves

Associate's or bachelor's degree in Occupational Health & Safety, Business Administration, or a related field; equivalent experience may be considered.
Experience in a heavy equipment, construction, or industrial environment.
Familiarity with OSHA recordkeeping (29 CFR 1904) and general-industry standards; awareness of EPA and DOT requirements is a plus.
Experience with MSHA recordkeeping and reporting (30 CFR Parts 48); training will be provided.
Professional certification or progress toward one, such as OSHA 30-Hour General Industry.
Familiarity with safety management software, including Avetta and ISNetworld.
Familiarity with video editing software.

Responsibilities

Maintain OSHA 300/300A/301 injury-and-illness logs for applicable establishments, including accurate entries, annual 300A posting, and electronic reporting.
Maintain required MSHA records and reporting.
Administer the Safety Management System (SMS) and safety software platforms, including data entry, record maintenance, user support, and report generation.
Monitor the 3E online database to ensure Safety Data Sheets (SDS) and chemical inventory records are current and accessible at each location.
Track medical surveillance records, including hearing conservation audiograms, respirator medical evaluations, and fit tests, in accordance with confidentiality and retention requirements.
Maintain document control for safety policies, procedures, and permits, including revision history, distribution, and retention.
Coordinate, track, and document required safety training with the training team; maintain the training matrix and flag expiring qualifications for refreshers.
Coordinate safety orientation materials for new-employee onboarding.
Create micro-training segments based on incidents, near misses, and the STRIDE into Safety program.
Assist Safety Managers with accurate and complete incident entry in the SMS to support timely First Report of Injury (FROI) filing.
Track corrective and preventive actions through closure and escalate overdue items.
Assist with workers' compensation claim documentation in collaboration with the Compliance and Workers Comp-Leaves Manager.
Schedule recurring inspections and audits, document findings, and assist with corrective-action tracking.
Compile and organize records to support federal, state, and local inspections.
Assist the Compliance and Workers Comp-Leaves Manager with contractor prequalification submissions in Avetta and ISNetworld to meet customer requirements.
Analyze safety data to identify trends and prepare clear, visual reports for regional and corporate leadership.
Prepare materials for safety team meetings and management reviews.
Assist with coordination of PPE and safety-supply ordering and tracking.
Process safety department purchase orders and invoices and track expenses against budget.
Post and distribute required regulatory and safety communications.
Support local Safety Action Teams and Corporate Continuous Improvement (CI) Teams.
Provide general administrative support to the Safety Director, Regional Safety Managers, and Athletic Trainers.
Maintain a high degree of confidentiality when handling sensitive information.
Perform other duties as assigned.