Safety Administrator

Fabick Cat•Fenton, MO

About The Position

The Safety Administrator provides administrative and data support for Fabick CAT’s Health and Safety program across all company locations. Reporting to the Safety Director, this role maintains safety systems and records, coordinates training and documentation, and prepares performance reporting to help ensure the program is accurate, compliant, and audit-ready. The position supports Fabick CAT’s STRIDE values and Commitment to Safe Service by keeping safety data, records, and communications timely, reliable, and useful to leaders at every location. The role also supports incident and workers’ compensation administration, audit and inspection coordination, corrective-action tracking, contractor prequalification records, safety supplies and purchasing, and general administrative needs for the safety organization. Travel between Fabick CAT locations may be required up to 10–15%.

Requirements

High school diploma or equivalent required.
At least 2 years of experience in a safety, HR, or administrative coordination role.
Strong analytical, organizational, and communication skills, with high attention to detail.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Ability to travel up to 10–15% between Fabick CAT locations.

Nice To Haves

Associate’s or Bachelor’s degree in Occupational Health & Safety, Business Administration, or a related field; equivalent experience considered.
Experience in a heavy equipment, construction, or industrial environment.
Familiarity with OSHA recordkeeping (29 CFR 1904) and general-industry standards.
Awareness of EPA and DOT requirements.
Experience with MSHA recordkeeping and reporting (30 CFR Parts 48); training will be provided.
Professional certification or progress toward one, such as OSHA 30-Hour General Industry.
Familiarity with safety management software, including Avetta and ISNetworld.
Familiarity with video editing software.

Responsibilities

Maintain OSHA 300/300A/301 injury-and-illness logs for applicable establishments, including required annual 300A posting and electronic reporting.
Maintain required MSHA records and reporting.
Administer the Safety Management System and safety software platforms, including data entry, record maintenance, user support, and report generation.
Monitor the 3E online database to ensure Safety Data Sheets and chemical inventory records are current and accessible at each location.
Track medical surveillance records, including hearing conservation audiograms, respirator medical evaluations, and fit tests, in accordance with confidentiality and retention requirements.
Maintain document control for safety policies, procedures, and permits, including revision history, distribution, and retention.
Coordinate, track, and document required safety training; maintain the training matrix and flag refresher expirations.
Coordinate safety orientation materials for new-employee onboarding.
Create micro-training segments based on incidents, near misses, and the STRIDE into Safety program.
Assist Safety Managers with accurate and complete incident entry in the SMS to support timely First Report of Injury filing.
Track corrective and preventive actions through closure and escalate overdue items.
Assist with workers’ compensation claim documentation in collaboration with the Compliance and Workers Comp-Leaves Manager.
Schedule recurring inspections and audits, document findings, and assist with corrective-action tracking through closure.
Compile and organize records for federal, state, and local inspections.
Assist the Compliance and Workers Comp-Leaves Manager with contractor prequalification submissions in Avetta and ISNetworld.
Analyze safety data, identify trends, and prepare clear visual reports for regional and corporate leadership.
Prepare materials for safety team meetings and management reviews.
Assist with coordination of PPE and safety-supply ordering and tracking.
Process safety department purchase orders and invoices and track expenses against budget.
Post and distribute required regulatory and safety communications.
Support local Safety Action Teams and Corporate Continuous Improvement Teams.
Provide general administrative support to the Safety Director, Regional Safety Managers, and Athletic Trainers.
Maintain confidentiality when handling sensitive information.
Perform other duties as assigned.