Safety and Fleet Administrator

Infinity Natural Resources • Morgantown, WV

9d • Hybrid

About The Position

Infinity Natural Resources is hiring a Safety and Fleet Administrator to provide skilled administrative support to its Safety team and administer the company’s fleet management program. The role oversees vehicle records, compliance, and vendor coordination across operations in the Appalachian Basin, directly supporting the company’s safety culture and regulatory compliance. It reports to the Health and Safety Manager.

The position is based at the Morgantown, West Virginia headquarters. The hybrid schedule requires working in the office Tuesday through Thursday and from a home office on Monday and Friday. Occasional field or site visits may be required as projects demand.

Requirements

• High school diploma or equivalent.
• Two to four years of administrative experience, preferably supporting fleet management, safety, or compliance functions in the oil and gas industry.
• Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, and SharePoint.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced, team-oriented environment.
• Excellent attention to detail and accuracy in maintaining records and controlled documentation.
• Strong written and verbal communication skills for safety communications and cross-department and vendor coordination.
• Discretion in handling confidential personnel, driver, and vehicle records.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Occupational Health & Safety, Logistics, or a related field; relevant experience may be accepted in lieu of a degree.
• Experience coordinating with vendors such as fleet leasing, maintenance, insurance, and telematics providers.
• Familiarity with fleet telematics or management systems and Safety data systems.

Responsibilities

• Administer the fleet management program, including vehicle assignments, titling and registration, licensing, insurance coordination, and vehicle acquisition, reassignment, disposal, and replacement.
• Maintain fleet records, including vehicle inventory, mileage, fuel card usage, maintenance schedules, and driver assignments.
• Monitor driver qualification files, including motor vehicle records, license status, and defensive driving training, to ensure compliance with company policy and DOT requirements.
• Serve as the primary contact for fleet vendors, including leasing, maintenance, fuel card, and GPS/telematics providers.
• Track and report fleet costs, fuel usage, and maintenance trends, and identify savings and vehicle utilization opportunities.
• Support fleet and safety initiatives, including vehicle inspections, incident reporting, safety communications, campaigns, and recognition programs.
• Provide day-to-day administrative support to the Safety team, including coordinating meetings, preparing agendas and minutes, and tracking follow-up actions.
• Coordinate safety training and new-hire safety orientation logistics, including scheduling, attendance tracking, and documentation.
• Consolidate safety data, including incident reports, inspections, and training records, and support metric tracking and performance reporting.
• Maintain safety filing systems and controlled documents with proper version control, and assist with regulatory submissions and audit documentation.
• Maintain and update safety management software and reporting systems.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED