Fleet & Safety Administrator

Mr. Plumber Indiana • Indianapolis, IN

7d • $17 - $22

About The Position

The Fleet & Safety Administrator supports the day-to-day administration of fleet and workplace safety programs. The role helps keep company vehicle and driver information, safety records, training requirements, and compliance documentation accurate, current, and organized. Working with operations and leadership, the administrator monitors fleet activity, coordinates vehicle-related needs, maintains safety documentation, assists with incident reporting, and helps reinforce safe driving and work practices.

Requirements

• At least 2 years of administrative experience.
• Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
• Strong organizational skills, exceptional attention to detail, and follow-through.
• Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.
• Comfort working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
• Strong written and verbal communication skills.

Nice To Haves

• Fleet, safety, transportation, skilled trades, construction, or field-service experience.
• Experience supporting a company fleet or driver safety program.
• Familiarity with OSHA, EPA, DOT, or workplace safety requirements.

Responsibilities

• Maintain records for company vehicles and assigned drivers, including registrations, insurance, inspections, maintenance, and other required documentation.
• Assist with scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.
• Maintain driver and vehicle information in applicable fleet management systems.
• Monitor fleet reports and follow up on missing documentation, overdue maintenance, and other outstanding items.
• Assist with fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet-related programs.
• Support accident and vehicle damage reporting by collecting documentation, photographs, police reports, and other required information.
• Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.
• Assist with OSHA 300 Log documentation and recordkeeping under management direction.
• Assist with workplace and vehicle incident documentation and investigations by gathering information and maintaining accurate records.
• Assist leadership with preparing reports and documentation related to OSHA, EPA, DOT, insurance, and other applicable regulatory requirements.
• Provide administrative support for safety audits, job-site inspections, and corrective action tracking.

Benefits

• Medical, dental, and vision insurance.
• Free employee and dependent telehealth program with no copay.
• Company-matched health savings account and 401(k) retirement account.
• Free long-term disability insurance, employee and family life insurance, wellness program, and employee assistance program for mental health.
• Voluntary short-term disability insurance, accident insurance, and critical illness insurance.
• PTO of up to 4 weeks based on tenure.
• Paid company holidays.
• Paid Community Service Day.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed